Executing an Automatic Payment Run

The following is an overview of the automatic payment run.

During the automatic payment run, the following tasks are carried out:

1. Invoices are entered.
2. Open invoices are analyzed for due date.
3. Invoices due for payment are prepared for review.
4. Payments are approved or rejected.
5. Invoices are paid.

The automatic payment program is a tool that helps handle mass transactions and manage payables. The program runs in accounting at user-defined intervals and processes the relevant transactions.

1. Select open invoices to be paid or collected.
2. Post payment documents.
3. Print payment media, use Data Medium Exchange (DME), or initiate Electronic Data Interchange (EDI).

• The payment program has been developed for both national and international payment transactions with vendors and customers.
• The payment program handles both outgoing and incoming payments.
• The payment program is flexible and allows you to configure the payment features that vary from country to country, such as payment methods, payment forms, or data carrier specifications.

The Payment Program Processing Steps

The main processing steps of the payment program are as follows:

1. Maintain the payment run parameters

   This step answers the following questions:

   • Which open items will be selected to be evaluated for payment?
   • Which payment method will be used?
   • When will the payment be made?
   • Which company codes need to be considered?
   • When is the next payment run scheduled?
2. Schedule the proposal run

   After entering the parameters, you schedule the proposal run. The proposal run generates a list of business partners and open invoices that are due for payment.

3. Revise the payment proposal

   You can further analyze the proposal to view the details of any proposed payment, change the payment terms, or add a payment block.

4. Schedule the payment run

   Once the payment list is verified and the debit balance check is performed, you schedule the payment run. The system creates a payment document, and the general ledger and subledger accounts are updated.

5. Schedule the print

   A separate print program is run automatically to generate the payment media.

• Automatic payment run processes invoices, approves payments, and updates accounts.
• Payment program handles mass transactions and manages payables efficiently.
• Payment program selects invoices, posts payment documents, and prints payment media.
• Payment program supports national and international transactions with flexible configurations.