Releasing Purchasing Documents

The purpose of the release procedure for purchasing documents is to prevent the printout or transmission of purchasing documents before they go through the defined approval process. You can only release or reject purchasing documents at header level; an item-wise release or rejection is not possible. The system determines the release strategies when you save or check a purchasing document.

You can use collective transactions to release purchasing documents. In these transactions, you can display the blocked documents in print preview. However, you can output the message only after the release has been effected. You can also release purchase orders individually.

In an individual release, the person authorized to effect release can display the current version of a purchase order and, on the basis of this information, perform one of the following:

• Release with the release code

• Refuse to implement the release

• Reverse an already implemented release or rejection

For setting up release strategies for external purchasing documents, such as purchase orders, Requests for Quotations (RFQs), and outline agreements, you can only use release procedures with classification.