Using Catalogs in Sourcing

Objective

After completing this lesson, you will be able to use catalogs in purchasing

Self Service Requisition with Catalog

If you occasionally request materials for yourself, you can use the SAP Fiori app My Purchase Requisitions.

With this app, you can create a purchase requisition item in three ways, as follows:

  1. Select the material or service from a catalog.
  2. Enter the number of a material master record.
  3. Describe the required product or service (if it is not found in a catalog).

If the cross-content search is implemented in the system, you can easily search for material master records and catalog articles with one search.

This figure shows you an example of the Self Service Requisition with Catalog

Before you order the items that you added to the cart, you can open the item details to review or change data. To "order" the items of the cart means to create a purchase requisition.

For stock material, it is possible that a reservation is created additionally to a purchase requisition. This function must be set up in Customizing.

With the My Purchase Requisitions app, you can additionally check the status and details of your recently created purchase requisitions. You can search and filter the list to see a specific purchase requisition or a set of purchase requisitions that were created by you. In the list, you can see the approval status of a purchase requisition. For a single item, you can view the status and the follow-on documents created. If necessary, you can delete a purchase requisition (depending on the processing status).

Before you enter requisition items, you can maintain the default settings for your user (Default Settings for Users app). In the default user settings, for example, you find the following data:

  • Organizational data such as plant, storage location, company code, and purchasing organization

  • Account Assignment Category and Cost Center

  • Currency

Procurement with Catalog

This figure shows an outline of Procurement with Catalog in the system

Besides self-service requisitioning, catalogs can be linked directly to the transactions in the purchase requisition (ME51N) and purchase order (ME21N).

To do this, you have to establish a connection to the catalogs in Customizing for Materials Management under PurchasingEnvironment DataWeb Services: ID and Description.

After calling the catalog, you can select the material that you wish to request or order. If you then place items in the shopping cart, these are automatically copied to the purchase requisition or purchase order.

Optional: Create Purchase Requisitions with Catalog