Managing Business Configuration

Objective

After completing this lesson, you will be able to manage the Business Configuration.

Management of Business Configuration

Manage Business Configuration provides an interface to edit the Succession Data Model, Country/Region Specific Succession Data Model, and other central business configurations, eliminating the need to work with the XML. Before the Manage Business Configuration was introduced, changes to these data models required the assistance of partners or SAP Support. Since the Manage Business Configuration is available in Admin Center, customers can make several kinds of changes to data models. There are however some changes that must still be made in XML. See Things to Consider While Setting Up Manage Business Configuration in the Implementing and Manage Business Configuration guide on the SAP Help Portal.

As an Admin, you can update the Succession Data Model, Country/Region Specific Succession Data Model, Person Type Elements, HRIS Sync Mapping, Employee Profile configurations and Filters using Manage Business Configuration to perform tasks like:

  • Change labels for elements
  • Add or change translations
  • Enable fields
  • Change the display sequence of fields
  • Change the visibility of fields
  • Set fields to "required"
  • Add custom fields
  • Define rules
The options to set a label and a default label for a future leader is displayed.
The options to set a future leader as a mandatory field is displayed.

For more information see the Implementing and Manage Business Configuration on the SAP Help Portal.

Manage Business Configuration Usage

The Manage Business Configuration tool is displayed.

You can access the Manage Business Configuration from the Admin Center:

  1. Use the Action Search to navigate to Manage Business Configuration tool.
  2. On the left-hand side of the screen, you will see a list with elements that can be configured using the Manage Business Configuration.

For the purpose of this training, we are interested in the Employee Profile Section. Here you find standard elements that are shown in the different  blocks of People Profile. 

On the right-hand side of the screen, you can maintain the actual elements. The picture shows you the layout of the Manage Business Configuration. A check mark on the left-hand side of the screen indicates the element is used.

Configuration of Standard Elements

The Employee Profile section displays all configurable standard elements. Typical Use Cases for Configuring Standard Elements:

  • Change the label

  • Change or add translations for a label

  • Disable or enable the element

Caution: When you disable a standard element, the element is deactivated and removed from the Succession Data Model. As a result, this element is no longer part of any XML download or export. We suggest you test this change before disabling any HRIS elements in a production system.

Checking Permissions

When you enable a standard element, verify that the correct permissions have been applied to the activated element (field), otherwise it will remain invisible. Permissions used for Employee Profile in Platform are located in Employee Data permissions section in RBP.

Adding a Picklist to Standard Element

CSV picklists can be added to standard elements using Manage Business Configuration. Once you select any standard element, one of the available options is Picklist. Simply open the dropdown list and choose your picklist and save your changes.

The option to add a picklist is displayed.

In order to make field visible on your People profile, or change the order of the fields, use Configure People Profile tool as explained in previous module.

Modify the People Profile with Manage Business Configuration UI

Prerequisites

Business example

The customer wants to make an adjustment to the profile. You will use BCUI to adjust the label of a custom field and link that field to an existing picklist.

ExerciseStart Exercise

Steps

  1. Use the Action Search to navigate to Manage Business Configuration.

  2. Change the label for the custom02 field to Matrimonial Status.

    1. Select Standard to open the list of standard elements.

    2. Click on Take action + Make correction. Select custom02 and modify the label from Matrimonial Status.

    3. Make exactly the same change for the default label.

  3. Link the custom02 field to the existing picklist ecMaritalStatus.

    1. For the field picklist, select ecMaritalStatus from the dropdown menu.

    2. Select Save.

  4. Test your modifications from the end user view in My Employee Files.

    1. From the main navigation menu, go to My Employee File .

    2. Select the pen icon to edit the Personal Information block.

    3. Verify that the Marital Status field was changed to Matrimonial Status and that it is now associated with a picklist.

Summary

  • Manage Business Configuration allows admins to edit data models and configurations directly in Admin Center without XML.
  • Admins can update elements such as labels, translations, visibility, and add custom fields in Employee Profiles.
  • Standard elements can be enabled, disabled, labeled, translated, or configured using picklists via Manage Business Configuration.
  • Permissions must be verified when enabling elements to ensure visibility on the People Profile.
  • Use Configure People Profile to adjust field visibility and order on the People Profile layout.

Learning

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