- Definition:
You set limits, at the object or folder level, to cleanup old instances regularly.
- You can limit the number of instances that continue to exist in SAP BusinessObjects BI Platform 2025 for an object, user, or group.
- You can limit the number of days that an instance exists in the platform for a principal.
- Object level limits override any limits set for the folders.
- You can set limits, at the object or folder level, to automate the regular cleanup of old instances.
- Limits can be set in CMC:
- At the object level:
- You can limit the number of instances that remain in SAP BusinessObjects BI Platform 2025 for an object, user, or user group, or limit the number of days that an instance remains in the platform for a user or group.
- When you set limits at the object level, the limits override any limits set for folders. That is, the object does not inherit the limits of the folder.
- At the folder level: The limits affect all objects in the folder, including its sub folders.
- At the object level:
By default, there is no cleanup of old instances at the object or folder level in SAP BusinessObjects BI Platform 2025. Administrator has to enable it either at the object or folder level in CMC.
These instance limits are per object in the folder (and would apply to objects in sub folders, by default). Instance limits for specified groups apply to each member of the group. For example, if you set a limit on a folder for the HR Department Team to 100 instances, then each user who is a member of that group is allowed 100 instances of each and every object in the folder. In other words, the limits by user/group are not cumulative across multiple users and objects in the folder.
Watch this video to see how to apply limits on instances from the CMC.