Logging in and Managing User Settings

When you're initially added as a user to SmartRecruiters, you will receive an email invitation. This email contains specific instructions for creating your password for the first time.

After setting up your password, you might be required to verify your email address. In such cases, SmartRecruiters will send a verification email to the address you provided. Simply click on the link provided in the verification email to be directed into SmartRecruiters.

If you've forgotten your password and you're not using Single Sign-On (SSO), click the Forgot Password link located below the email field. This will trigger an email to your email address with instructions to reset your password.

If your organization uses Single Sign-On (SSO), the login process may be slightly different:

• You might not be prompted to enter a password.

• Depending on your system's configuration, you may only need to enter your email address, which will then be recognized by your SSO provider, granting you access to SmartRecruiters.

The Notifications page allows you to customize the types of emails and alerts you receive from SmartRecruiters. You can choose to receive notifications based on your role on the hiring team (e.g., hiring manager, coordinator, interviewer).

​​​There are six categories of emails you can configure, so it's essential to review each section and select the notifications that are most relevant to your role and responsibilities.

In this section, you can set up your availability and preferred timeslots for interviews. You can also set an Out of office and other interview preferences like the number of interviews per day or buffer time, for example, or the advance time you'd like to allow when auto-scheduling interviews.

If you plan to be away from work for a period, you can use the Delegate Approvals page to assign another user to handle job or offer approvals on your behalf.

To delegate approvals:

• You can provide the start and end dates of your absence.
• You can select the user who will receive the approvals.
• The designated user will then receive any approvals sent to you during the specified period.
• You can end the delegation early if needed.

When approvals are delegated, only the designated user receives the job or offer approval request. The original approver (who created the approval) will not receive an email or a notification in the Home Page Approvals widget at the same time.

When the original approver returns at the end of the delegation period, or cancels the delegation early, any approvals that are still pending remain assigned to the designated user. They are not automatically redirected back to the person who created the approval.

It functions the same way for items that are awaiting approval from the person who created the approval (the original approver). These approvals are not transferred to the designated user and must be approved or rejected by the original approver before a delegation is set up.

The My Searches page allows you to view and manage your saved searches. Clicking on a saved search will take you to the People page, where the search criteria filters will be pre-populated, allowing you to review applicants quickly.

Next to each saved search, you can see the number of new applicants, add the search to your home page, edit the search name, or delete the search. The Search History tab displays a list of when your searches were last run.

The My Integrations page displays available integrations and their current status. The status icon indicates whether an integration is currently enabled.

Watch the video below for more information about login and user settings.

This video is for demonstration purposes. Any references made in this video to previous or later videos in this course (including titles, numbers, links, or sequence) may differ from the current course structure. Additionally, some functionalities shown may have evolved over time due to ongoing enhancements or business decisions.