Required Infotypes for Positive Time Management
Time Evaluation
In Time Management for HCM, you must create certain master data infotype records for every employee. Time management data is stored in the same master data records used by other HR areas, such as payroll.
The following master data infotypes are required for positive time recording:
| Infotype | |
|---|---|
Organizational Assignment (0001) |
|
Personal Data (0002) | Personal information including name, date of birth |
Planned Working Time (0007) |
|
Absence Quotas (2006 |
|
Time Recording Information (0050) |
|
Time Evaluation: Overview
In the HCM system, the term time evaluation is used to describe the evaluation of employees’ attendances and absences using a report.
Front-end time recording systems are often used to record actual data. Employees use these systems to record their start and end times (actual working times) electronically using a time recording ID card. The data is then uploaded to the HCM system, where it is processed in time evaluation. The system then compares the employees’ actual times with those specified in the monthly work schedules and valuates the data.
Use of time recording terminals is not necessary for time evaluation. You can record employees’ working times manually using the attendances infotype (2002). You can also perform time evaluation without having recorded employees' actual times.
The most common way for employees to enter their own working times is by using time recording systems. Using time recording systems considerably reduces the burden on HCM departments and time administrators.
Employees record their time at the time recording terminal when they:
- Arrive at work
- Have a break
- Work off-site
- Leave work
Time administrators can display, and if necessary change, the recorded time data or maintain it using Time Manager's Workplace or the Time Events infotype (2011).The infotype contains information such as the origin of the record (whether it was recorded manually or at a subsystem) and the terminal ID.
Time Evaluation Driver (RPTIME00)
Time evaluation is performed by the time evaluation driver RPTIME00. It evaluates employees' time data that has been recorded at the time recording terminals or on time management infotypes.
Time evaluation is started using a batch job and generally runs overnight. It is normally used for large groups of employees but can also be run for individual or small groups of employees. Time evaluation can also be run for past or future evaluation periods.
A future evaluation can be useful in the following situations:
- You want time evaluation to determine an employee’s anticipated absence entitlements when absence quotas are automatically generated.
- You want time evaluation to determine an employee’s anticipated absence entitlements when absence quotas are automatically generated.
Time Evaluation Driver (RPTIME00)
The time evaluation driver RPTIME00 compares the recorded actual times (1.), in this case, time events from 7am to 6pm, with the planned specifications from the planned working time infotype 0007 (2.).
After comparing the times, the evaluation shows that 2 hours more were worked than planned in the work schedule (3.).
The overtime determined by the time evaluation driver has to be processed accordingly in the system.