Recruiting includes the mapping of processes to enable you to execute workforce planning requirements, post vacancies, hire applicants, and maintain long-term relationships with candidates in your applicant pool.
The Recruiting solution is fully Internet-enabled and includes defined processes to enable you to recruit efficiently and effectively.
Processes in Recruiting include the following:
- Requisition Management
- Agreement between HR managers and recruiters regarding how recruitment for a position is to be handled.
- Specification of how candidates are to be ranked and selected for a particular position in a structured manner
- Specification of when candidates are to be selected and ranked Management of Job Postings
- Definition and implementation of a strategy to attract candidates to your company in general or to a particular position
- Enable you to search in talent pools and publications
- Entry of Applications
- Acceptance of incoming applications through various channel such as e-mail, intranet, Internet, third parties, job fairs, special recruitment events
- Application Management / Applicant Tracking
- Carry our applicant screening and selection processes
- Prepare offer letters and employment contracts
- Use of process templates which consist of a series of process steps to which activities are assigned (for example, invite to interview or reject applicant). When a process template is linked with a requisition, the recruiter is guided through the Applicant Tracking process.
- Talent Relationship Management
- Establish and maintain long-term relationships with potential candidates
- Perform segmentation of candidates
- Manage candidate activities such as keeping track of number of interviews completed and their results, ranking results, and assessment testing results
- Allow candidates options to determine suitable job
Recruiting has a predefined set of roles. Each of these roles has its own authorization profile and interface (portal page). Delivered roles include the following role Responsibilities for:
- Recruiter: Recruiting activities including the release of requisitions
- Restricted Recruiter: Recruiting activities excluding the release of requisitions
- Manager: Basic recruiting activities including requisition approval
- Administrator: Recruiting activities plus management of some system settings
- Internal Candidate: Employees
- External Candidate: Individuals not associated with your organization
In the following, the Manager Role, the Employee Role and the Recruiter Role are described as examples:
A requisition is a request to fill a position and is completed by defined roles, such as a manager or recruiter, and initiates the recruitment process. Workflow can be used to ensure proper approvals are in place and Forms can be created to follow the processes defined by your organization
The requisition contains general job and payment information as well as requirements that candidates must fulfill to satisfy the requirement profile of the position. A requisition includes posting (text of the publication) and publication (the channels where the posting can be viewed: Web site, job board, newspaper, for example).
In a posting, one or more vacancies in a company are published with the aim of attracting suitable applicants. It defines where the posting will be available (posting channel), for example, internal, external, job boards, Internet, intranet). Automatic publication in posting channels. Free definition of formats using templates .Evaluation of posting efficiency, for example, number of applications received from each posting channel.
Manager's Self Service (MSS) and Recruiting can be integrated. Managers can start a requisition directly from within MSS or create a requisition request online in Recruiting.
The recruiter has follow-up actions such as creating the actual publications and postings.
The following services are provided in the MSS scenario for Recruiting:
- Request a New Vacancy
- Status Overview
- Requisition Request
- Candidate Assessments
- Ranking Overviews
The Internal Candidate role ( Employees) can search and apply for internal job publications.
In a self paced wizard, Internal Candidates fill in an application form.
The recruiter has the tools to handle all administrative tasks in recruiting to support the entire recruitment process. On the Recruiting start page for recruiters (and managers), there are two basic options for viewing and processing applications; Application Management and Candidate Selection.
When a candidate finds a suitable position, the candidate can apply for it using the application wizard. Different application wizards can be made available for internal and external candidates. Data areas of the wizard are defined and questionnaires can be included. Default values may be presented for candidates who have registered in your talent pool.
Applicant tracking allows the recruiters to keep track of candidate activities such as phone interview, in-person interviews, interview results and correspondence generated. The Recruiter role contains most of the application functionality, starting with the requisition management up to the talent relationship management.
On the Recruiting start page for recruiters and managers, applications may be viewed using Requisition Management or Application Management functionality.
Application Management Area Task Requisition Management: Candidate Selection
- Assign candidates to requisitions which creates assignments
- Candidates can be processed one at a time
- Mass processing of several candidates Application Management: Applications
- View all applications for the requisition
- View existing applications from internal and external candidates
Services are available for candidates to manage their data in the talent pool.
The following on-line services are available to internal and external candidates:
- Log on/registration using personal start pages
- Search for vacancies (positions to be filled)
- Complete on-line applications
- Check the status of their applications
The Talent Pool is the place for candidates to search for new openings and the place for recruiters and managers to search for internal and external candidates.