Explaining Process Activity Link Workflows

Objective

After completing this lesson, you will be able to interpret different process status and deploying different status when needed.

Introduction to Process Activity Link Workflow

If you want to visualize the activity link we have here the Show Process Option. In this Show process Option, this is the diagram of how the activities are linked. This is different from what we have seen from previous slide that is Manage functions. In here what we can see are the activities from which the team members can work, or update in order to complete the process. Aside from the Network we also have the Gantt Chart which shows the activity linkage and the date.

The Video covers the visualization of process activities interdependencies. This is where you can envision how will approval/rejection of some activities influence your process workflow.

Process Activity Dynamic Workflow

Flowchart showing process activity link workflow: Activity 1 (Data Validation) runs successfully to Activity 2. Activity 2 (Data Validation) confirms to Activity 4; rejects to Activity 3. Activity 3 (Edit Input) confirms back to Activity 1.

In the Universal Model, workflows can be defined to handle more complex scenarios, enabling dynamic decision-making and process adaptability. Let's delve into the concept of a Process Activity Dynamic Workflow, using an example diagram to illustrate how different activities interact and determine the flow of the overall process.

Process Activity Dynamic Workflow

In our example, we have a dynamic workflow with multiple activities that interact based on specific conditions:

Activity 2 Follows an If-Then-Else Condition.

If Activity 2 is Confirmed:

Upon confirmation, Activity 4 opens for execution. It means that the process moves forward to the next designated step, allowing the workflow to continue based on a positive outcome.

If Activity 2 is Rejected:

If not confirmed, the workflow directs to Activity 3. This branching ensures that an alternative path is taken to address the issue that caused the rejection.

If Activity 3 Gets Confirmed:

Upon confirmation, the workflow reverts to Activity 1, effectively allowing a reevaluation or reinitiation of certain process aspects. This step ensures that necessary corrections or verifications are made before proceeding further.

Dynamic Decision-Making

This kind of workflow exemplifies dynamic decision-making within the Universal Model. Depending on the outcomes of various activities, the workflow adapts to ensure that appropriate actions are taken. This adaptability is crucial for handling complex processes where outcomes are not always linear or predictable.

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