Let’s start – we will access manage processes application. This application enables an user to manage and execute different processes. As we mentioned before, a process represents a business process or a workflow that consists of multiple activities that need to be executed in order to complete the process.
In manage Process, we can either create a new process or copy an existing one. Or you have already a process that is created by your team mates.
Just for this demo purpose we will be copying the Profit Allocation process. Creation of the process will be covered in our Module 2 which is focused on Modeling. We can make more than one copy of the process. And then we will go inside the process by selecting the copied one.
On the Process Screen, first thing that you will notice is the Activities. This section is showing the number of Activities that are linked to this Process. We also have here some important links that will direct you to different screen. When you select this activities Symantec link you will be directed to the Manage Activities screen. On the event log you will be directed to the Event logs screen. Event Logs allows you to access and review important system-generated information which captures events that occurred in the system,.
Two main tabs on this screen are General Information and Activity Links.
In General Information, we have here the Runtime Environment which is the environment where we create the process what we also have here is the Transport process, In transport process, when this is marked Yes, then when the runtime environment is imported in to the next or other tenant this process will also be transported. Now this Is protected option here means that when we transport this process and this Is protected option is marked yes, this process cannot be updated in that other tenant, only on this tenant. And that is added security with your process. Also as an added security option is this Reader and Writer team, Reader team is the team that can only View data thus there are editing and maintaining is not possible. Writer team is the set of people who can write to your process. Or update your processes. We can also monitor here the statuses of the activities in your process such as overdue Activities means that the set activity is past due to the duration that has been set, Active shows the number of activity that is active and ready to be executed by your team members. Inactive show the numb er of Inactive activities, meaning those what are still not yet release for execution. And then confirmed is the number of Confirmed activities and also same goes with the rejected activities. Links here are the number of activity link of this process. This is the number of activities that is also available in the activity link of this process screen. Now if you will notice the activity link is in list form with all the information. If you want to visualize the activity link we have here the Show Process Option. In this Show process Option, this is the diagram of how the activities are linked. This is different from what we have seen from previous slide that is Manage functions. In here what we can see are the activities from which the team members can work, or update in order to complete the process. Aside from the Network we also have the Gantt Chart which shows the activity linkage and the date.
This video will help you getting familiar with Manage Process application. This is the central place to manage, execute and steer different business processes in Universal Modeling.
