The Show Screen in the new SAP module offers an advanced filtering mechanism based on the editing status of data records. This feature allows you to efficiently manage and view data records by selecting different filters.
Available Editing Statuses
- All: Displays all data records, including drafts, with a color indicator.
- All (Hiding Drafts): Displays all data records, excluding drafts.
- Unchanged: Shows data records that have not been modified.
- Own Draft: Lists only the data records you have saved as drafts.
- Locked by Another User: Displays records that are currently being edited by another user. For example, a data record is considered "locked" if it is being actively updated by a user. Locked records cannot be edited by others.
- Unsaved Changes by Another User: Displays records that have been modified by another user but not saved. After 15 minutes of inactivity in a locked record, the status changes from "Locked by Another User" to "Unsaved Changes by Another User," allowing other users to take over.
Exiting the Screen with Unsaved Changes
When adding new values to a record and deciding to exit the screen, you have three options:
- Save Changes: Save all modifications to the record.
- Keep as a Draft: Keep your changes as a draft, visible only to you. This does not impact any dependent processes or functions.
- Discard Draft: Discard all changes, and the record returns to its original state.
Color Indicators for Record Statuses
The Show Screen uses color indicators to visually represent the status of each data record:
- Blue: Indicates an "Own Draft" status, showing that you are actively creating or editing a data record.
- Yellow: Also represents an "Own Draft" status, but specifically indicates unsaved changes you have made.
- Grey: Indicates an "Unsaved Changes by Another User" status. This shows that the record was previously locked by another user, but is now available for you to take over after 15 minutes of idle time
- Red: Represents a "Locked by Another User" status, showing that another user is currently editing the record, making it inaccessible for you.
Changing and Managing Records
- If you keep your changes as a draft without saving, the record will be marked in Yellow.
- If another user is editing the record, it will be locked and marked in Red.
- After 15 minutes of inactivity on a locked record, its status will change from Red ("Locked by Another User") to Grey ("Unsaved Changes by Another User"), allowing it to be taken over by another user.
