Extending Batches

Objective

After completing this lesson, you will be able to extend reimbursement batches.

Reimbursement Batches Overview

You use the Reschedule Batch link on the View Batches tab of Payment Manager to close and send a batch earlier or later than scheduled. This feature helps you adjust payment schedules to meet specific needs or deadlines.

Extend Reimbursement Batches

To reschedule a batch:

Steps

  1. On the View Batches tab of the Monitor Batches page, search for the desired batch.

    The image displays a Monitor Batches screen in a payment management tool. A left sidebar lists Payment Manager links and a Tools menu. Tabs show View Batches, View Funding, and Extract Reconciliation. An Advanced Search panel lets users set status, type, funding account (CitiBank), batch ID, date ranges, and hide unused batches, then select Search. A results table lists two open batches with columns for totals, status, count, close date, send date, available for, funding account, reimbursement method, and actions. The rows show 35.00 US dollars for a US Cash employees batch dated October 16 and 18, 2020, and 1,844.94 US dollars for an AMEX card batch dated July 2, 2020; both use CitiBank and include a reschedule batch link. Pagination and a Send to Excel link appear at the bottom.

  2. Select Reschedule Batch. The Reschedule Batch ID window appears.

    The image displays a Monitor Batches page with a reschedule batch dialog open. The dialog shows the batch ID, CitiBank as the name, and fields for open date, close date, and send date. The close date is October 16, 2020, and the send date is October 18, 2020. Buttons labeled Reschedule and Cancel sit at the bottom. The page behind lists two open batches with amounts of 35.00 US dollars and 1,844.94 US dollars, each with a reschedule link. A left sidebar lists Payment Manager options and a Tools menu.

  3. Set a new Close Date and Send Date (Expense Payment Manager only) for the batch, and then select Reschedule.

    The image displays a Monitor Batches page with a reschedule dialog centered. The dialog shows the batch ID, the name CitiBank, and the open date of July 26, 2017. The close date and send date both show June 23, 2025. Buttons labeled Reschedule and Cancel sit at the bottom. Behind the dialog, a table lists two open batches with amounts of 35.00 US dollars and 1,844.94 US dollars, each with a reschedule link. A left sidebar shows Payment Manager options and a Tools menu, and tabs at the top read View Batches, View Funding, and Extract Reconciliation.

Summary

  • Adjust payment schedules using Payment Manager's Reschedule Batch.
  • Set new Close and Send Dates for the selected batch.
  • Close and send batches earlier or later than originally scheduled.

Learning

SAP FacebookSAP YoutubeSAP LinkedIn