Locating User Profiles and Banking Information

Objective

After completing this lesson, you will be able to locate user profiles and bank account statuses.

User Profile and Bank Account Status Overview

You can review user expense reports and account statuses in the Monitor Payees section of Payment Manager. There are three tabs you can work with:

  • Report Payees is where you can search for specific expense reports and view reimbursement status.
  • Cash Advance Payees is where you can view cash advance reimbursement status.
  • Employee Banking is where you view all employee bank account statuses, account history, and failed accounts.
The image displays a Monitor Payees screen in a payment management tool. A left sidebar lists Payment Manager links and a Tools menu. Tabs show Report Payees, Cash Advance Payees, and Employee Banking. Filter fields let users set employee last name, status, payee type, currency, reimbursement method, and approve date range, then select Search. Action buttons include Create, Change Batch, Client Pay, Place On Hold, Reverse Client Paid, and View Payment History. A results table lists headers for Report Name, Report ID, Payment Demand ID, Approved Date, Payee Name, Amount, Currency, and Reimbursement Method. Pagination and a Send to Excel link appear at the bottom. The table shows no data to display.

Locate Reports in Payment Manager

To locate reports in Payment Manager:

Steps

  1. Select Monitor Payees. The Report Payees page displays.

    The image displays a Monitor Payees screen in a payment management tool. A left sidebar lists Payment Manager links and a Tools menu. Three tabs appear: Report Payees, Cash Advance Payees, and Employee Banking. Search filters let users set employee last name, status, payee type, currency, reimbursement method, and approval dates, then select Search. Action buttons include Create, Change Batch, Client Pay, Place On Hold, Reverse Client Paid, and View Payment History. A results table shows headers for report name, report ID, payment demand ID, approved date, payee name, amount, currency, and reimbursement method. The footer shows pagination, a Send to Excel link, and the message “No data to display.”

  2. To search for a specific expense report within the group, use the following fields: Find report payees where, Status, Payee Type, and Currency.

    The image displays three expanded dropdown menus for Status, Payee Type, and Currency. The Status menu shows options such as Any, On Hold, Client Pay, Paid, Unpaid, Aborted, Pending Confirmation, Failed Account, Payment Funded, Sent/Completed, Not Sent/Not Completed, Accepted, Assigned, and Unassigned, with Unassigned selected. The Payee Type menu lists Any, Employee, and Card. The Currency menu shows Any selected with a scrollable list of currencies, including Algeria Dinar, Argentina Peso, Brazil Real, Canada Dollar, China Yuan Renminbi, Czech Republic Koruna, Denmark Krone, Euro, Hong Kong Dollar, India Rupee, Indonesia Rupiah, Japan Yen, Korea Won, and Mexico Peso.

Locate Cash Advance Reports in Payment Manager

To locate cash advance reports in Payment Manager:

Steps

  1. Select Monitor Payees, and then select the Cash Advance Payees tab.

    The image displays a Monitor Payees screen with the Cash Advance Payees tab open. Filters let you search by employee last name, status, and currency, then select Search. Action buttons include Create, Change Batch, Client Pay, Place On Hold, and Reverse Client Paid. A results table lists columns for cash advance name, payment demand ID, issued date, payee name, amount, currency, reimbursement method, payee type, and status. The table is empty and shows “No data to display.” A left sidebar shows Payment Manager and Tools links.

  2. To search for a specific expense report within the group, use the following fields: Find cash advance payees where, Status, and Currency.

    The image displays three open dropdown menus used to filter cash advance payees. The first menu sets the search field and shows Employee Last Name selected; options include Employee First Name, Cash Advance Name, Payment Demand ID, Batch ID, and Trace Number. The second menu sets Status and lists options such as Any, On Hold, Client Pay, Paid, Unpaid, Aborted, Pending Confirmation, Failed Account, Payment Funded, Sent/Completed, Not Sent/Not Completed, Accepted, Assigned, and Unassigned; Unassigned is selected. The third menu sets Currency and shows Any selected with a scrollable list of currencies, such as Euro, Canada Dollar, China Yuan Renminbi, India Rupee, and Japan Yen.

View Employee Bank Account History

To view an employee's bank account history:

Steps

  1. On the Monitor Payees page, select the Employee Banking tab.

    The image displays a Monitor Payees screen with the Employee Banking tab open. Filters allow searching by employee last name and status, with Status set to Failed. Action buttons read Reconfirm, View History, and Inactivate. A table lists columns for employee name, account type, account status, active, status date, and country or region, but shows “No accounts to display.” A left sidebar shows Payment Manager and Tools links, and pagination with a Send to Excel link appears at the bottom.

  2. Use the Find Employee Where or Status fields in the search area to locate the employee.

    The image displays two expanded dropdown filters from an employee banking search. The first menu, Find Employee Where, shows Employee Last Name selected and lists Employee First Name, Employee ID, and Reimbursement Currency. The second menu, Status, shows Failed selected and lists Unconfirmed, Confirmed, No Bank Account, and All.

  3. Select the employee, and then select View History.

    The image displays a “Monitor Payees” dashboard with tabs for Report Payees, Cash Advance Payees, and Employee Banking. The image displays search filters for employee last name and status set to Confirmed, with a Search button. The image displays action buttons labeled Reconfirm, View History, and Inactivate. The image displays a table with columns for Employee Name, Account Number, Account Type, Account Status, Active, Status Date, and Country or Region. The image displays the first row selected, showing a masked account number, a checking account, a confirmed status, active set to Yes, a status date of 08/27/2022 01:24 AM, and United States as the country.

Summary

  • Locate user profiles and bank account information in Payment Manager.
  • Use the Report Payees, Cash Advance Payees, and Employee Banking tabs.
  • Search for specific reports or employees using various criteria.
  • View employee bank account history and statuses.
  • Access Monitor Payees to review user information.

Learning

SAP FacebookSAP YoutubeSAP LinkedIn