On the Funding Accounts page, you define, create, view, and manage the funding accounts that Expense Payment Manager uses to process payments. You specify the bank accounts or financial sources from which the system draws funds to reimburse employees or pay card programs for approved expenses. As an administrator or reimbursement manager, you use this page to ensure that the system makes payments from the correct accounts and maintains accurate financial management for your organization.
It’s common practice to define funding accounts on the Batch Definitions tab within a specific batch.
The Configure Batches page has three components:
- Funding Accounts tab: You view a list of bank accounts that Expense Payment Manager draws funds from to pay employees or card issuers. As a reimbursement manager, you use this page to create funding accounts for payments. For Expense Payment Manager only, you associate these accounts with payees on the Batch Definitions page.
- Card Programs tab: You view the list of card programs currently configured as payees for Expense Payment Manager. As a reimbursement manager, you use this page to create and manage card programs for payments. For Expense Payment Manager only, you associate these programs with funding accounts on the Batch Definitions page.
- Batch Definitions tab: You view the full details for each type of batch. You use this page to create and maintain the batch definitions that control how the system organizes and schedules payment batches.
You can create and update batch definitions for the different employee and card payment methods. Each batch definition includes the country and currency combination, the groups that receive payments, the accounting information, the payment method, and the batch schedule. As the reimbursement manager, you use the Batch Definitions page of Payment Manager to view and edit existing batch definitions and to create new ones.
