Reviewing Reports Queued for Reimbursement

Objective

After completing this lesson, you will be able to explain how to locate reports that are ready for reimbursement.

Reports Queued for Reimbursement Overview

In the Payment Manager section, you view and manage batches of expense reports ready for reimbursement. The system keeps each batch open until the closing date specified in the batch definition. It lists any expenses approved for payment in the currently open batch. You can view all the expenses in the batch from the Payment Manager page.

The image displays a Monitor Batches page in SAP Concur. Tabs show View Batches, View Funding, and Extract Reconciliation. An Advanced Search panel includes filters for Status set to Open, Type, Funding Account Name, Batch ID, and Hide Unused Batches. It provides Close Date and Send Date ranges and a blue Search button. A results table lists Total, Status, Count, Close Date, Send Date, Available For, Funding Account, Reimbursement Method, and Actions. Pagination shows page one of one, a refresh icon, and a Send to Excel link. A message at the bottom says No accounts to display.

Review Reports that are Ready for Reimbursement

You can review batch status and payment demand details for all batches using the Monitor Batches page of Payment Manager. This tool helps manage and track payment batches, ensuring efficient and accurate payment processing. The Monitor Batches page groups batches by batch definition and, by default, displays the current batches for each definition. You can also search for a specific batch.

To review a payment batch status:

Steps

  1. Navigate to Tools and select Payment Manager.

    The image displays a software dashboard titled Tools with two columns of administration links. The left column lists Payment Manager, Card Integration Admin, Attendee Admin, and File Export Configuration. The right column lists Company Card, Cash Advance Admin, Import/Extract Monitor, and User Assistance Settings. Short descriptions appear under each link. A light gray background and a vertical scrollbar frame the page.
  2. Select Monitor Batches, and then select View Batches.

    The image displays a Monitor Batches screen in a payment management tool. A left sidebar shows Payment Manager links and a Tools list. Tabs at the top read View Batches, View Funding, and Extract Reconciliation. An Advanced Search panel lets you set status, type, funding account, batch ID, close and send dates, then select Search. A results table lists three batches with columns for total, status, count, close date, send date, available for, funding account, reimbursement method, and actions. The rows include a retired cash batch with 0.00 US dollars, an open US cash batch with 35.00 US dollars dated October 2020, and an open retired card batch for American Express with 1,844.94 US dollars dated July 2020. Action links allow users to reschedule a batch, and pagination with a Send to Excel link appears at the bottom.
  3. Use the search fields to locate a particular batch.

    The image displays a Monitor Batches screen in a payment management tool. A left sidebar lists Payment Manager options: Monitor Batches, Monitor Payees, and Configure Batches. Below it, a Tools list shows Company Card, Card Integration Admin, Cash Advance Admin, Attendee Admin, Import/Extract Monitor, and File Export Configuration. Tabs at the top show View Batches, View Funding, and Extract Reconciliation. An Advanced Search area offers filters for status, type, funding account name, batch ID, and date ranges, plus a checkbox to hide unused batches and a Search button. A results table lists three batches with columns for total, status, count, close date, send date, available for, funding account, reimbursement method, and actions. Some rows include reschedule batch links. Page controls and a Send to Excel link sit at the bottom.

Summary

  • Use Payment Manager to view expense reports ready for reimbursement.
  • Review batch status and payment details on the Monitor Batches page.
  • Monitor Batches page shows batch status and payment demand details.
  • Each batch remains open until its defined closing date.