Managing Vendor Search Fields

Objective

After completing this lesson, you will be able to manage fields used to search for vendors.

Vendor Search Admin

The Vendor Search Admin tool lets you define vendor search and display fields. You can add additional search variables – such as Cost Center, Division, and others – to the Vendor List search functionality. By doing this, you can broaden the search capabilities for users who are searching for vendors to associate with a new invoice.​

The image displays a vendor search interface showing a dropdown menu for selecting search criteria such as vendor name, vendor code, account number, address, city, state, postal code, and telephone number.

The user will see only the set of fields the administrator adds using the Vendor Search Admin tool. Qualified (searchable) fields appear in the Search list.​

Note

While all fields can be added as columns in the vendor row grid, only selected fields can be used for the quick search and advanced search functionalities. This is represented as a Yes or No variable under the Searchable column on the Vendor Form page.

Configure Vendor Search Fields

Steps

  1. On the Invoice Administration menu, select Vendor Search Admin.​

    The image displays an Invoice Processing Admin menu with a list of administrative options. The Vendor Search Admin option is highlighted in the left pane.
  2. Select the appropriate vendor form.​

    The image displays the Vendor Search Admin page with a dropdown menu labeled Vendor Form. It shows a list of field labels and indicates which fields are searchable. The Save and Cancel buttons are visible.
  3. Select/deselect the appropriate fields and then select Save.​

    The image displays the Vendor Search Admin page with the Save button highlighted. It shows a list of field labels with checkboxes and searchable status for each field.

Resources

For more detailed information, review the Adding Vendor Search Variables for the User section in the Concur Invoice: Vendor User Guide, found on the SAP Help Portal