Introducing S/4HANA Output Management

Objectives

After completing this lesson, you will be able to:

  • Discover S/4HANA output management, which comprises a range of tools and capabilities designed to empower businesses in defining, managing, and executing business rules within their SAP applications and workflows

Introduction to Rule-Based Output Management

When initiating the transmission of outgoing messages, such as a purchase order, the system undergoes a message determination process. In the context of 42K Integration with S/4HANA Public Edition, this process is driven by the S/4HANA output management.

Within this mechanism, the system searches for rule records that match key combinations with values derived from the pertinent purchasing document. For instance, in the case of a purchase order, rules can be established based on its content, encompassing attributes like vendor ID, purchasing organization, and company code.

A rule determination framework is used to define:

  • Receivers
  • Relevant output types (EDI, print, email)
  • Communication channels

The integration involves four distinct outgoing message types that are interconnected with SAP Business Network. These are:

  • Purchase Order,
  • Goods Receipt,
  • Invoice Status and
  • Payment Remittance.

By orchestrating this rule-based determination process, we ensure that outgoing messages are dispatched accurately and efficiently, optimizing the communication between your systems and SAP Business Network. Should you need any further insights or clarifications, the Implementation Service team is here to assist you.

You will find more information on how to configure the Business Rules Framework in the cookbook accelerator.

Key Considerations for Business Rules Creation

Important notes on putout determination configuration

  • More than one rule can be present at the same time. There might already be existing rules.
  • The rules framework follows the sequence of the rules.
  • If you create table entries with empty recipient information, e. g. empty supplier ID under column RECIPIENT, then this functions as a wildcard. If a more specific entry with a supplier ID exists, it would overrule the more generic entry without the supplier ID only if it is first in the sequence. If you’re maintaining entries without a supplier ID, make sure that you put them at the end of the table. If you’re maintaining entries without a supplier ID, make sure that you put them at the end of the table.
  • The samples shown below include recipient Information, but it would work also without this value.

In order to modify the order of an item, you should switch to EDIT mode, where you'll find the buttons for adding, deleting, and repositioning rows.

Screenshot of an SAP BRFplus interface displaying the Decision Table for 'Channel', with options to create, change, and display business rules.

When you're in DISPLAY MODE, you'll notice the EDIT button displayed, and conversely, when you're in EDIT MODE, the DISPLAY button becomes visible. To adjust the order of a rule, simply utilize the arrow up and down buttons.

Screenshot showing an SAP BRFplus decision table with table contents and options to create new entries.

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