Introducing the Auto Provisioned Test Supplier

Objectives

After completing this lesson, you will be able to:

  • Define how to make use of the automatically created test suppliers and explain which post-configuration are needed to perform in the SAP Business Network buyer account with this test supplier

Welcoming the Auto Provisioned Test Supplier Account

During SAP Business Network account provisioning a test supplier has been created and information has been shared via email with the SAP Business Network buyer account administrator the necessary login information.

The image shows an email sent after a Supplier Account is created automatically in SAP Business Network for Testing purposes.

This test supplier account is intended for conducting System Integration and User Acceptance Testing.

You can login to this test supplier account and behave as a testing supplier to create transactions sent back to the SAP Business Network buyer account and further to the buyers’ backend.

It's worth emphasizing that the SAP Business Network test supplier account must be associated with a designated Vendor ID.

Adding ERP Vendor ID Information

Ensure that this ERP Vendor ID is configured within the SAP Business Network buyer account for the specific supplier. An active trading relationship with each supplier entity requires the specific listing of Vendor ID and System ID to assure a smooth transaction flow from buyer's ERP to SAP Business Network buyer account and directly forwarded to the connected SAP Business Network supplier account.

Should the listing of one or both supplier specific data (vendor ID + system ID) be missing or not listed together in one supplier line on the Supplier Enablement tabManage Vendors tab, the initiated purchase order will not be routed to the already connected supplier account. Instead, the purchase order will reach the SAP Business Network buyer account but will be further processed through a different enablement methodology called Quick Enablement or Interactive Purchase Order.

Furthermore, it's essential to incorporate the Vendor ID for this particular vendor into the business process configuration of the 42K Scope Item within the S/4HANA Cloud system.

It should also be mentioned that Quick Enablement or Interactive Purchase Order is one of the available options a buyer organization can use to connect with suppliers on SAP Business Network. This supplier enablement methodology allows the buyer to send out a purchase order to a trading partner organization via SAP Business Network buyer account without prior establishing a trading relationship.

To assure an accurate sending of the Interactive Purchase Order, it is important for buyer to set up make sure that:

  • the supplier master data is populated with an active supplier email address.
  • the preferred supplier language information is sent within the cXML purchase order message to the SAP Business Network.
  • the supplier's country location information is sent within the cXML purchase order message to the SAP Business Network.
  • the templates for interactive purchase order on SAP Business Network buyer account are activated (and, if required, further configured) for each supplier country plus supplier language combination (follow the tabs: Supplier EnablementConfigure),
  • SAP Business Network buyer account notification for any returned purchase order is activated with a general buyer email address for the case of any troubleshooting.
  • the settings should be defined first on SAP Business Network buyer account for the purpose of testing for each possible scenario, before executing the same settings on buyer account in production during the cut-over phase prior the system go live.

For additional details, see the Accelerators and the trading partner onboarding learning content.

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