Performing Internal Activities

Objectives

After completing this lesson, you will be able to:
  • Use Execution Services and internal activity allocation
  • Post and repost internal activities

Activity Allocation Using Easy Cost Planning Execution Services

You can use Execution Services to enter commitments and actual costs for items for which you plan to use Easy Cost Planning.

The following postings are possible:

  • Internal activity allocation (for internal activities)

  • Direct process allocation (for processes)

  • Reservations (for material items)

  • Goods issues (for material items)

  • Purchase requisitions (for material items, external activity items, service items, and variable items)

  • Purchase orders (for material items, external activity items, service items, and variable items)

Execution Services Customizing

Screenshots displaying sample configurations for defining execution services profile and settings, including services like goods issue, purchase requisition, and reservation.

The settings for the Purchase order and Purchase requisition for Execution Services propose the account assignment category of the document. The settings for Reservation/goods issue propose a movement type, but not an account assignment category. The movement type itself, however, defines the account assignment.

To maintain the setting for Execution Services in the Implementation Guide, in Customizing, choose Project System→Costs→Planned Costs→Easy Cost Planning and Execution Services→Execution Services→Define Settings for the Execution Services.

Line Item Reporting

With the introduction of SAP HANA as a new in-memory database, new reporting options became available that can be used in the Project System. The new line item reports are based on the new possibilities provided by an SAP HANA database.

The accelerated selection of the new transactions uses the column storage of the SAP HANA database in such a way that only certain columns of the report are imported. For example, if you do not have the cost element in your layout, then the cost element is not imported and all line items are summarized. In general, all fields that are not selected are summarized.

Accelerated report display showing selection screen options for data load, hierarchical tree navigation, and report layouts for project cost item analysis.

Line Items

On the initial screen of transaction codes CJI3N (Projects Line Items Actual Costs New) and CJI4N (Projects Line Items Plnd Costs New), there are new parameters available in the Display options screen area.

With accelerated selection, you start the line item report with new selection logic. The database reads only the columns that are used in the current layout. The database access to select the cost rates takes place on the SAP HANA database.

With hierarchy display, a tree displays beside the output list with the hierarchy of the selected objects.

In the case of large hierarchies, we recommend that you do not immediately import all line items, but instead select them by navigating in the tree. For this reason, you can use the tree structure first without displaying the line items.

The result screen consists of three parts, offering several navigation options. You can double-click a node to start a line item report for the selected objects only. When you click a node, all objects under it are used for the selection. The line items display is automatically refreshed. You can show or hide the complete tree.

You also have the option to select different layouts by choosing the corresponding name. The columns used in this layout are then used for re-selection of line items on the SAP HANA database.

The line item display offers the usual options: navigation to the original documents, accounting document, or master record.

If you change the current layout (for example, by adding a new column), the system reads the new column on the SAP HANA database and the display is refreshed. This is also the case if you select another layout manually in the menu.

Perform Execution Services

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Posting and Reposting Internal Activities

The following figure shows the app for entering activity inputs. Although the transaction is in the Project System menu, it actually belongs to Controlling.

The Header Information tab showing journal entry with fields for fiscal year, posting date, controlling area, and allocation items with cost center and WBS element options.

Using the Entry Variant indicator, you can define the possible receivers. You can also choose between individual and list entry. The following figure shows the list entry option. The advantage of this option is that you can enter many posting lines on one screen. In comparison, individual entry provides you with a clearer overview.

Internal Activity Allocation Reposting

Illustration showing IAA Document Selection fields on the left and a list of receiver types on the right, highlighting WBS element, Network, and Network activity options.

Use repostings to correct posting errors for incorrect receivers. Through a reference document number, the system creates a reference between the document from the source activity allocation and adjustment document. The source document remains unchanged.

Post and Repost an Internal Activity Allocation

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Perform Creditory Invoice Accounting Assigned to an Activity

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Learning

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