Mass Data Management is a UI-based solution designed for performing bulk changes to data in SAP SuccessFactors Employee Central. This tool offers a simple and effective way to modify large datasets without CSV files.
Currently, Mass Data Management supports changes to:
- Position data objects
- Job Information
- Job Relationship
Watch the video to see how to create a mass data request.
Key Functions and Features
- Advanced Filtering: Users can flexibly construct a target group of records by applying detailed filtering criteria, ensuring precise control over the data set to be modified.
- Change Review and Collaboration: Changes are visibly highlighted within the interface for easy verification. Draft versions of mass change requests can be edited, saved and subsequently shared with colleagues for review before finalization.
- Audit and Reporting: Users can download detailed logs to monitor and report on all executed mass changes.
- Field Customization: Additional fields within data objects can be configured to either be modified during a mass change operation or used as filters in defining the target population.
- Custom Field Editing: The tool also supports modifications to custom fields, further enhancing its flexibility.
Mass Change Job Configuration UI
The mass change UI configuration acts as a canvas for all your mass data transactions. By default, the interface where you can initiate the mass change is not preconfigured. As the administrator, you can configure these sections by adding fields from the target data object to:
- Search data
- Display data
- Modify data
Setting up the Mass Change UI
- Provide access to the admins by granting the following permissions:
- Enable Mass Data Management
- Miscellaneous permissions→MassChangesJob
- Miscellaneous permissions→Mass Changes Job Configuration
- Go to Manage Data→Mass Changes Job Configurationto configure the UI
- Exterrnal ID / Name - Enter a unique identifier for the UI
- Target Type - Choose from the supported objects
- Min Record limit to Trigger Job - This is optional. Enter a value for job to be processed synchronously. Must not be more than 50.
- Choose the fields for the selected object. You can add up to 50 Job Information fields.
Choose whether the field will be used as a default filter, a filterable field (additional filter), or an editable field.
The fields set as filters are used for searching the target users you want to modify. The fields set as editable are for modifying the data.
Creating Mass Change Request
- Go to Mass Data Management to create the job request
- For Job Information category, choose the effective date, person type, legal entity and title.
- For Job Relationship category, choose the job relationship type, effective date and title.
- The fields configured as default filters are in the header. Select the appropriate filters to narrow down the target users. Select Adapt Filters to use additional filters.
- Select the target users from the filter result to modify them . Only the fields configured as Editable in the Mass Changes UI can be modified. You can process up to 1000 records for Job Information.
- Apply the changes and review the draft before submitting the job.
Note