Termination is performed in Employee Central when an employee leaves the company. The termination date and termination reason is required in the termination screen. In cases where an employee has multiple employment records in the company, it is possible to terminate only one of those employment records.
If the employee is a manager with direct reports, then the Transfer Direct Reports section appears on the screen. You can select from the list about who they will then report to:
- Everyone to upper manager
- Everyone to another manager - you must provide the new manager
- Individual of direct reports - you must provide the new manager for each employee
Employees can be also be granted permissions to terminate their own employment through self-service. The target population in the permission role must be defined as The Granted Users Themselves .
Note
As an administrator, you can simplify the termination process by enabling the automatic deletion of future-dated records. When an employment is terminated, the system can automatically remove any Job Information and Compensation Information records that are dated after the termination date. This automation reduces manual cleanup effort and ensures data accuracy across downstream processes, including Position Management data.
This automated process does not apply to Time Off records or changes made directly in the History UI.To use this feature, you must configure the specific event reasons used for terminations in your business. You can manage this setting by navigating to Manage Organization, Pay and Job Structures→Event Reason and setting the Delete Future-Dated Records After Termination field to Yes. Once enabled, the deletion is triggered regardless of whether the termination is performed via the People Profile UI, APIs, or data imports.
Reporting No-Shows
If a new hire fails to appear for their first day of work, you must deactivate their user record in the system. Rather than using the termination process—which can interfere with payroll—you can use the No-Show feature to set their status to inactive. Selecting the Report No-Show action opens a dialog where you can enter the No-Show Date, the Reason, and indicate if the individual is Ok to Rehire.
When you save this action, the system creates a new Job Information record effective on the original hire date. This ensures the individual has no active days in the system, preventing payroll complications. If the no-show employee was assigned as a manager, you can reassign their direct reports during this process, similar to the termination process. Note that the Report No-Show action is only available for 30 days following the employee's hire date.