Adding a New Employee

Some transactions are typically limited for HR admins to initiate, like New Hire/Rehire and Terminate.  

Once an employee signs a contract to work at the company, you need to add them to the system. The Add New Employee (New Hire) wizard is a configurable interface that provides flexibility in the hiring process. Hiring templates can be created for specific hiring scenarios, for example, seasonal workers, interns, or full-time employees. You can rearrange the blocks from a standard hire template, add or remove blocks as needed for the type of employment you are hiring for and create custom MDF objects to store additional information used for hiring.

 When creating new users in the system, it’s important to understand that the SAP SuccessFactors platform and Employee Central use a variety of unique identifiers that relate to employees. The following table lists the characteristics of the main IDs for users: 

When creating a new record using the hire wizard, Employee Central checks the system’s active and inactive employee records to see if there is a match, based on:

• First name, last name, and date of birth

• First name and last name

• National ID

If a match exists, choose the action you would like to take. The following actions are available:

• Accept Match: All previous information stored for the employee at the termination date is copied into the Add New Employee screen. You can update this information as necessary.
• Rehire with new employment: You’ll enter all new employment information.
• Ignore Matches: You’ll enter all new person and employment information.

Permissions for controlling hire and rehire activities are centralized under the Manage Hires section of Role-Based Permissions.

The Manage Pending Hires tool lets you complete the hiring process initiated from Employee Central, Recruiting, and Onboarding from a single interface. This tool tracks the approval process by displaying pending approval status and sending back approver status directly on the page. This helps users quickly identify the status and if any action is needed.

When SAP Recruiting and Onboarding solutions implement Automatic Hire for regular hire process, new hires are added as employees to the system without manual intervention. The new hires aren't visible in the Manage Pending Hires unless there was an issue with the automatic hire, such as missing data required in Employee Central.

Optional configurations are available for new hires and rehire, as seen in the figure: Rehire Configuration. This predelivered object allows you to customize how the system validates duplicate users. You can select the settings that meet the customer’s requirements. For the full list of settings description, refer to the Managing the Employment Lifecycle guide in the Help Portal.