Adding a New Employee

There are several ways to create a new employee in the system. In this lesson, you will learn how to use the Add New Employee or New Hire wizard tool from the Admin Center to create a new employee.

Once an employee signs a contract to work at the company, you need to add them to the system. The Add New Employee or New Hire wizard is the interface that allows you to capture initial employee information.

SAP SuccessFactors Employee Central provides a standard hire template that consists of the following sections:

• Identity includes user basic information such as name, date of birth, and national ID information.
• Personal Information includes more employee-specific information such as a home address, gender, and contact information.
• Job Information is job-specific information including company, division, and supervisor.
• Compensation Information contains specific compensation information such as pay-type, pay group, and bonus information.

Optionally, you can configure a custom hire template to allow for a more flexible interface in your hiring process. Custom hiring templates can be created for specific hiring scenarios, for example, contingent workers, interns, or full-time employees. Unlike the standard template, you can rearrange the blocks, add or remove blocks as needed for the type of employment you are hiring for, and add custom MDF objects in the hiring template. You will learn more about the configurable hire templates later in the course.

Permissions for controlling hire and rehire activities are centralized under the Manage Hires section of Role-Based Permissions. In addition, the Manage Business Configuration section has permissions to manage hire templates.

When creating new users in the system, it’s important to understand that the SAP SuccessFactors platform and Employee Central use a variety of unique identifiers that relate to employees. The following table lists the characteristics of the main IDs for users:

After entering the new hire’s identity information and clicking on Next, the system runs a duplicate check for existing or terminated employee records to see if there is a match based on the following default criteria:

• Users with matching first name, last name, and date of birth
• Users with matching first name and last name
• Users with matching national ID

If a match exists, choose the action you would like to take. The following actions are available:

• Accept Match: All previous information stored for the employee at the termination date is copied into the Add New Employee screen. You can update this information as necessary.
• Rehire with new employment: You’ll enter all new employment information. This is useful if you are rehiring an existing employee into a new Legal Entity or you need to hide previous employment information from the current person completing the hiring process.
• Ignore Matches: You’ll enter all new person and employment information.
  Note

  You can rehire users with new employment (new User ID) and keep the User ID of their previous job unchanged. This allows the last employment record to be isolated from the latest employment record of a user. However, ensure there is no employment currently active in the system for those users.

The hire/rehire configuration allows you to customize how the system validates duplicate users based on your business requirement.

To learn more about using the hire/rehire configuration settings, visit the Managing the Employment Lifecycle guide in the SAP Help Portal.