Assigning Counting Rules to Absence Types

Objective

After completing this lesson, you will be able to assign a counting rule to an absence type

Rules for Counting Absence Types

To ensure the duration of attendances and absences are calculated by using the counting rule, you must assign a counting rule to each attendance and absence type. You must determine whether the quota deduction function is to be activated for each attendance and absence type.

You can find the relevant Customizing activities under Time Management → Time Data Recording and Administration → Absences → Absence Catalog → Attendance Counting and, similarly, under Attendances → Attendance Counting.

Quota Deductions

In the Counting/quota deduction section of the screen, you select the counting rule for the corresponding attendance or absence type.

You also activate quota deduction if you want the corresponding attendance or absence type to be deducted from quotas in the Absence Quotas infotype (2006) and the Attendance Quotas infotype (2007).

For example: The absence type Leave (0100) references the counting rule 010to calculate durations. This absence type, in turn, can be assigned the rounding rules and deduction rules of the quota types that are to be deducted by this absence type. Quota deduction is activated in this case. In this way, a deduction is made from the existing quotas according to the quota deduction rule assigned to counting rule 010.

Assign a Counting Rule to an Absence Type

ExerciseStart Exercise

Business Example

To ensure that the absences of employees are recorded correctly, you need to apply counting rules to absence types. For this reason, you need to know how to assign a counting rule to an absence type.

Assign the counting rule 1## (## = your group number) to the absence type LE##. Check if quota deduction for the absence type LE## is already activated.

Steps

  1. Assign a counting rule to an absence type.

    1. In Customizing, choose Time Management → Time Data Recording and Administration → Absences → Absence Catalog → Absence Counting → Assign Counting Rules to Absence Types.

    2. On the Change View Absence: Counting and Quota Deduction: Overview screen, choose the absence type LE## and choose Goto → Details from the menu bar.

    3. In the Counting rule field for your absence, type LE## enter the counting rule 1##.

    4. Make sure the Quota Deduction field is activated.

    5. Save your entries.   

Learning

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