Setting Up Reduction Rules

Objective

After completing this lesson, you will be able to set up rules to control how quotas are reduced

Reduction Rules

In the Define Rules for Reducing Quota Entitlements activity, you define the reduction rules to determine the conditions under which a calculated entitlement is to be reduced.

Reduction rules are used if employees are not to be granted full entitlement to an absence quota because of one the following reasons:

They worked part-time.
They were not employed for the entire period; that is, they had inactive periods of employment because they just started working at the company, or they left the company.
They had certain absence times that had an inactive day status, such as unexcused absences. You indicate whether an absence is valuated as inactive time by using an appropriate absence type.

Reduced working times can be identified using special absence quotas. You determine in absence quota type selection whether the reduced times are to be omitted or collected in other special absence quotas.

Set Up Reduction Rules

ExerciseStart Exercise

Business Example

If an employee joins the company during midyear, you want the default leave entitlement to be less than the actual leave entitlement that is on a pro rata basis. For this reason, you need to create a reduction rule and name it accordingly. Use the accrual period as the base period for reduction.

Create reduction rule 30+## (## = your group number)

Steps

Define reduction rules for quota entitlements (30+##)
1. In Customizing, choose Time Management → Time Data Recording and Administration → Managing Time Accounts Using Attendance/Absence Quotas → Calculating Absence Entitlements → Rules for Generating Absence Quotas → Define Rules for Reducing Quota Entitlements.
2. In the Choose Activity dialog box, choose Define Reduction Rules.
3. On the Change View Reduction Rules for Absence Quota Generation: Overview screen, choose the New Entries pushbutton.
4. Enter the following data:
  - In the Reduction rule field, enter 30+## with the description Reduction rule for inactive days group ##.
  - In the Reduction rule for part-time employees section, select the Employment pct. From Plnd Working Time infotype radio button in the Basic data screen area.
  - In the Reduction rule for inactive days section, select the Accrual period radio button in the Reference period screen area.
    Enter 0 in the Pct. of inactive calendar days field.
  - In the From Percentage area, select the Proportionate reduction radio button..
5. Save your entries. Confirm the warning message by choosing Enter.
  Note
  Choose Enter to confirm the warning concerning the SAP namespace in this exercise. A number is used here as the name of the reduction rule.

Next lesson