Setting Up TMW Administrator Profiles

Objective

After completing this lesson, you will be able to set up administrator profiles to control the display of TMW screens

Profiles for TMW

SAP delivers sample profiles in standard Customizing. You can use these profiles to maintain time data, or you can copy them and modify them to make your own company-specific profiles.

The sample profiles provided by SAP are as follows:

  • SAP_XX_TIME_ADMIN(Time Data Maintenance)
  • SAP_XX_TIME_AD_GRP (Time Maintenance for Groups)
  • SAP_XX_WORKLIST (Message Processing)

Initial Period Customizing

The initial period to be used every time the TMW is accessed is stored in the profiles.

The steps to set up the initial period displayed when TMW is accessed are as follows:

  1. Determine the initial date as the current day, week, or month.

    If the week is selected as the initial period, then you can specify which day you want to be the first day of the week.

  2. Move the position of the initial period forward or back by a specified duration. You can enter the duration in days, weeks, or months.

You can also change the duration of the initial period. You can extend the initial period by entering a duration that has a start date in the past, or an end date in the future. You can extend the initial period by weeks or months. If, for example, you choose a week, the system increases the initial period up to the first day of the week or the weekend. If the initial date is the first day of the week or weekend, then the system extends the initial period by another week into the past or future. In other words, the initial period can be extended by up to one week in each direction. The same applies if you enter one month.

Create TMW Profiles

ExerciseStart Exercise

Business Example

A variety of tasks are performed by time administrators in your company. By using different profiles, you can set up the TMW to meet the requirements of each time administrator.

​Now that you have created suitable time data IDs to record time data, the next step is to create profiles.

Create a profile and modify the initial period and the person selection period for your profile. Access the Time Manager’s Workplace again and test your configuration changes.

Steps

  1. Copy profile Z_S4HR36_TIME_ADMIN to profile Z_##_TIME_AD (## = group number).

    1. In Customizing, choose Time Management → Time Manager’s Workplace → Menu Design → Create Profiles and Assign Field Selections.

    2. On the Change View "Define Profile": Details of Selected Set screen, choose the profile Z_S4HR36_TIME_ADMIN and then choose Edit → Copy As from the main menu.

    3. On the Change View "Define Profile": Details of Selected Set screen, enter Z_##_TIME_AD in the Profile field, and Z_##_TIME_AD Time Administrator ## in the description field.

    4. Choose Enter, and in the Information dialog box, choose Continue to confirm the number of total profile entries you have copied.

    5. In the Change View "Define Profile": Overview screen, save your entries.

  2. Modify the initial period and the person selection period.

    The initial period comprises four weeks: the previous week, the current week, and the next two weeks. The first day of the week is a Monday. The person selection period comprises one month before and one month after the initial period.

    1. On the Change View "Define Profile": Overview screen, select the profile Z_##_TIME_AD and choose Goto → Details from the main menu bar.

    2. In the Initial Period screen area, enter the following data: 

      FieldValue
      PeriodCurrent week
      Relative position periodleave blank
      Directionleave blank
      Relative start date1 week
      Relative end date2 weeks
      Week beginningMonday

    3. In the Selection period relative to initial period screen area, enter the following data:

      FieldValue
      Relative start date1 month
      Relative end date1 month

    4. Select the Message Line in the Upper Screen Area check box and save.

  3. Make sure that time administrators to whom this profile is assigned are only able to access the applicable subset of IDs for this definition set.

    1. To ensure that time administrators who are assigned the Z_##_TIME_AD profile can only access their specific subset of IDs for the corresponding definition area, scroll down on the Further Settings screen area. Make sure that the Subset IDs can be changed indicator is not set.

    2. Save your entries.

  4. In your user parameters, store the following values for the Time Manager's Workplace:

    FieldValue
    Definition setSET_XX
    ID Subset002
    ProfileZ_##_TIME_AD

    1. In the main menu on the SAP Easy Access screen, choose System → User Profile → Own Data.

    2. On the Maintain User Profile screen, choose the Parameters tab page and enter the following data:

      Set/Get parameter IDParameter value
      PT_TMW_PROFILEZ_##_TIME_AD
      PT_TMW_TDLANGUSET_XX/002

    3. Save your entries and return to the SAP Easy Access screen.

    4. To access the Time Manager’s Workplace, choose Human Resources → Time Management → Administration → Time Manager’s Workplace.

    5. Review your Customizing changes.

Learning

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