The absence days and hours determined by the planned working hours stored in the work schedule are used as a basis for counting payroll days and hours. Occasionally, you may not want the counting of certain full-day attendances or absences to be based on the planned working hours stored in the work schedule. You can influence the number of planned hours by assigning an applicable daily work schedule variant.
For example: Employees in your company work eight hours each day from Monday through Thursday, and work four hours on Friday. If you want the absence hours for illness to be determined using averages, you can specify a daily work schedule variant such as variant A with 7.2 hours.
Daily Work Schedule Variants – Counting
To use a special daily work schedule variant to count an attendance or absence, ensure that the variant exists and is referenced according to the rules defined. You can access the relevant Customizing activities under Time Management → Time Data Recording and Administration → Absences → Absence Catalog → Absence Counting and, similarly under Attendances → Attendance Counting .
Daily Work Schedule Variants – Attendance and Absence Grouping
Before you create the counting rule for daily work schedule variants, you must first check whether your attendance and absence type is correctly grouped. This grouping is only required for the attendance or absence types that you want to count using variants. Attendance and absence types that are to be handled in the same way must be grouped together in a grouping. The value of the grouping is queried when variants are selected during attendance or absence counting.
The counting rules are created taking the following conditions into account:
- Public holiday class of the current day
- Public holiday class of the following day
- Grouping of the absence or attendance types for the daily work schedule variant
- Weekday
The rule to be used for attendance or absence counting using daily work schedule variants must be assigned to the daily work schedule.