Day types are used to determine whether employees have to work on public holidays, and whether they are still paid on these days.
Some employees may work on public holidays, for example, employees in the production plant. However, some employees do not work on public holidays, but have paid days off, for example, salaried employees at headquarters and in administration.
Public holidays on working days, Saturdays, and Sundays can be handled differently for various employee groups. Day types are used to determine whether or not employees must work on a specific day, and whether or not they are paid.
You set up day types in Customizing for Time Management under Work Schedules → Day Types.
Definition of Day Types
The day type determines payment as well as planned absences and attendance for a specific calendar day in the work schedule. The day type is necessary for absence counting and for wage type selection.
The standard SAP system contains the following day types:
- blank:
- This day type refers to a day on which an employee works and is paid.
- 1:
- This day type refers to a day on which an employee does not work, but is still paid.
- 2:
- This day type refers to a day on which an employee does not work and is not paid.
- 3:
- This day type refers to a special day on which an employee does not work and is paid according to payroll rules.
In the work schedule, the day type determines whether employees must work on a specific day and whether or not they are paid.
Selection Rules
Day types are assigned to individual calendar days using selection rules for day types.
The day type is determined by the day of the week (weekday, Saturday, or Sunday) and by the public holiday class for that day of the week.
Selection rules are indicated by a number (rule). The work schedule rule specifies which rule is used to determine the day type.
Special Days
Special days are days that are not public holidays, and these days are handled differently. Special days include, for example, bridge days immediately before or after a public holiday, that is, days on which a group of employees might be off work.
Special days are indicated by day type 3 in the standard SAP system. A special day is defined by a specific date. The applicable day type for special days is assigned directly, regardless of the day of the week or the public holiday class. This date is assigned to a selection rule for day types. One or more special days can be defined for each selection rule.
The selection rule for day types (including the specification of special days) is assigned to the work schedule rule.
You need to determine the payment for special days in Payroll.
