Establishing the Reporting Options

Objectives

After completing this lesson, you will be able to:

  • Run Reports on SAP Business Network for Procurement

SAP Business Network for Procurement Buyer Account Administration: Reporting Options

SAP Business Network for Procurement Buyer Account proposes a pre-defined list of reporting templates that can enrich the data available in generated reports from the Buyer’s ERP or other SAP Ariba modules. The Buyer Account reports up-to-date information about Trading Partner relationship status, transactional status, and Supplier Accounts.

Report templates are only accessible to users with the right permissions. There are different permissions for different reports. If multiple individuals in the buying-organization hold reporting permissions, SAP recommends coordinating the internal reporting process as changes made by one user will affect reporting for all other users.

When creating a report, Buyers take usage of the available report templates and can set up parameters depending on the preferred details:

  • All Trading Partners vs. selected Trading Partners.
  • Scheduled vs. manual reporting.
  • Further criteria depending on the reporting type (Trading Partner country, wave assignment, Supplier Groups, etc.)

Users finalize the modified reporting template version, and the system processes the required data – either for direct download or a scheduled report sent via email. SAP Business Network for Procurement then generates a report file in CSV (comma separated value) format, with UTF-8 encoding, and overwrites the last report run from that template. Buyer Account users view and download reports to their local drive to save a record of their account activity over time. SAP Business Network for Procurement proposes a pre-defined list of reporting templates, that enrich the data you may already have from existing reports from your ERP or other SAP Ariba modules. SAP Business Network for Procurement reports up-to-date information about Supplier relationships and Supplier accounts.

Scheduled vs. Manual Reports:

  • Scheduled reports provide data pre-defined by the user in the selected report type template. For example, a Purchase Order report template can be modified to review transactions for only selected Trading Partners, or to specify Purchase Orders with a specific amount range, etc. The report is sent automatically to the email address specified in the report template by the user and on pre-selected times (daily, weekly, specific days).
  • Manual reports can be run at any time directly on the Buyer Account interface. Newly created or already available report templates can be modified by the user before downloading. For instance, to change the required data and/or time range. SAP Business Network for Procurement collects information based on the saved criteria within the report template. The exact timing of a report run might vary depending on the queue and volume of required data, but the coverage period will always be the same.

To learn more about how to create, manage and review the data provided in reports, watch this video: Ariba Network Buyer Reports (ondemand.com)

Warning message: SAP Ariba Network has been rebranded recently to SAP Business Network for Procurement.

Run a Report

Run a Report

  1. Create a Report

    Open the tab called "Report". To begin creating a new report, click on "Create.

  2. Run an Existing Report

    Or choose an existing report and click on "Run". Click on "Next". Once your report status in "Processed", you will be able to download the report. Click on "Update" to refresh the user interface.

  3. Edit a Report

    A user with permission to access reports can always edit, copy, or delete a report. It is not needed to re-create new reports if data is to be updated. Users may just edit an existing report, change the date range, and run it. It will overwrite the previous data.

Note

SAP Business Network for Procurement has a limit of maximum manually generated reports and 20 scheduled reports. Any unused report templates should therefore be deleted by the user.

For Supplier Enablement, you may consider the following reporting types:

  • The Supplier Enablement Status Report

    It includes all Trading Partners who have received an SAP Business Network for Procurement Trading Relationship Request. This report includes relationship status, Supplier Account information and the number of documents exchanged per Trading Partner. It is a vision "per Supplier".

  • The Vendor Data Export

    It reports all vendor data visible on Buyer Account "Manage Vendor" tab. This includes data of Trading Partners who have not been assigned any enablement activities and/or no longer have an active Trading Relationship with Buyer organization.

  • The Supplier Profile Reports

    The report provides details about the information listed by Trading Partner on their Supplier Accounts. While setting up the report template, Buyers have the option to choose between a general or detailed reporting content.

  • For Troubleshooting

    SAP recommends scheduling a "Failed Order" and "Failed Invoice" reports, for example once a week, to stay informed about any transactional issues between SAP Business Network and Trading Partner and to troubleshoot proactively.

  • Orders and Invoice Reports

    The report template will give a view "per document" instead of "per Supplier" regarding the documents exchanged on SAP Business Network for Procurement.

Keep in mind: for troubleshooting of transactions, report templates generated from SAP Business Network for Procurement Buyer Account can only provide information about document status if the document has been sent through the network. Any document sent or received outside of the SAP Business Network are not reflected in the reporting.

See all available Report Templates and detailed information about their content here: Report Templates

The Buyer administration guide lists in further detail how to manage, generate and download Reports for SAP Business Network Buyers: Reports for Network Buyers

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