Establishing Users Roles and Permissions

Objectives

After completing this lesson, you will be able to:

  • Set up Users Roles and Permissions on SAP Business Network for Procurement

SAP Business Network for Procurement Buyer account Administration: Users Roles and Permissions

SAP creates a single default role named "administrator" in your Buyer Account. The initially assigned Buyer Account administrator is a person who has been assigned during the signing of the SAP Business Network for Procurement subscription.

The Administrator Role

Only one user can be assigned to the "administrator" role and is considered the owner of the Buyer Account on the SAP Business Network for Procurement. The administrator role can be reassigned to any other Buyer Account established user at any time. Once access to the Buyer Account is established, the Buyer Account administrator receives two separate email notifications. One for the assigned username and a second with the temporary password.

The SAP Business Network for Procurement Administrator role is responsible for:

  • Configuring the Buyer Account in the Cutover phase from Test to Production for Go-Live. This includes SAP Business Network for Procurement Transaction Rules, Message templates, Company profile and Notifications; and, if applicable: Country-Based Invoice Configuration and Supplier Group(s) set-up.
  • Maintaining of the Buyer Account in production and test over time.
  • Being the primary point of contact for users with questions or problems.
  • Creating and maintaining user roles, permissions, and user accesses.
  • Providing ad-hoc reports.
  • Overview and maintenance of Trading Partner data.

To have a solid backup plan, SAP recommends that the administrator assigns a role with all available permissions to one or two other users.

By creating roles and assigning them to users, the SAP Business Network Buyer Account administrator controls who can log in to the account and which service or feature each user can access. The administrator can create up to 2,000 users and up to 25 user roles.

Definitions:

  • Role

    A role is defined by the assignment of selected permissions, which grant access to specific Buyer Account tabs, features, and configurations. The Buyer Account Administrator creates a role name and selects the permissions assigned to it. User roles are assigned during the creation of the user access. Defined roles are not synchronized between the Buyer Account in test and production; therefore, they need to be created in both environments separately.

  • Permissions

    Permissions grant access to specific Buyer Account tabs, features, and Buyer Account configurations. If a permission is not assigned, the area of the Buyer Account will either not be visible to the user, or the user will not be able to take any action. The list is continuously evolving with the development of SAP Business Network for Procurement.

  • User

    A user access to SAP Business Network Buyer Account is created by the Buyer Account Administrator and enables an individual to access the Buyer Account. The login credentials are defined by a password and a username. The user name needs to be in the form of an email address. The email address does not have to be a functioning email address. The Administrator assigns each user a role, which should correspond to the user’s activities and responsibilities.

    User access is not synchronized between the Buyer Account in test and production, therefore needs to be created in both environments separately. Consequently, a user would have two different sets of credentials to enter the system in test and production.

Select the links below to access The Buyer administration guide which has additional information.

Create and Maintain User Roles and Permissions

  1. Users

    To create and maintain Users Roles and Permissions, go to your initials at the top right corner of the page, select Settings and then Users.

  2. Manage Users and Roles

    Select Manager Roles or Manage Users. Press on the + sign to create new Users or Roles and fill in the necessary information.

  3. Maintain Users and Roles

    If you need to make changes, press on the role name and then add/remove users.

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