Adding a Corporate Ghost Card

There are many ways to assign ghost cards to travelers. Typically, only one option is selected per Ghost Card out of the available options listed below:

• Allow use of this card by travelers using these Travel Configurations - Select one or more travel configurations, if desired. Any traveler in the selected configuration(s) will be able to use this ghost card
• Custom Attribute (Custom Field) - If True, the Custom Attribute field appears in the Permissions section of Corporate Ghost Cards - If so, the company administrator can assign a ghost card to all users who have the selected custom attribute
• Org Unit - If True, the Org. Unit/Division field appears in the Permissions section of Corporate Ghost Cards. If so, the company administrator can assign a ghost card to all users who have the selected org unit/division
• Allow use by Sponsored Non-employee travelers – If true, select the type of sponsored user
• Users and Groups:
  • ALL Group: Select this option if everyone in the company uses the same card
  • Group: Everyone assigned to the selected group will use this card.
    Note

    Groups cannot be included in a feed. If a customer has a feed to create profiles, you need to add the new travelers to the group.
  • Individuals: Select one or more individuals that will use this card.

Before adding a new corporate ghost card to the Ghost Card Admin, it’s important to update the settings for ghost cards in Company Settings. To learn more about adding a new corporate ghost card, review the following steps.

1. Update the ghost card settings as appropriate in Company Admin> Company Settings. Be sure to save your changes before moving on.

   Company Settings (Company-wide settings):

   

   Note

   Ghost Cards can be assigned by Cost Center is no longer in use.

2. On the Corporate Ghost Card Admin page, select Add New Corporate Ghost Credit Card.

   

3. Enter the information as appropriate and then select Save.

   

   Review each labeled graphic and corresponding information to learn more about each of the fields and their options.

   

   Setting	Description / Action
   1. Corporate Ghost Credit Card Name	Enter a unique name for the card. Hint It is common practice to use a name that is easily identified by users and administrators.
   2. Owner	Enter as appropriate. Note This option is only available when the site is in Divisional View.
   3. Credit Card Properties	Enter the Credit Card Number, Card Type and Expiration Date as appropriate. Hint If the card does not have an expiration date, it is common practice to add a card expiration date several years ahead, for less frequent maintenance.
   4. All Travelers	Select the appropriate option from the drop-down menu. Select All Travelers if the card applies to profiled and guest travelers If the card applies to guest travelers only, select Guest Travelers You still need to assign access to the users using the Permissions section.
   5. Checkboxes	What this card is used to pay for. Require for air: Select this option if the card will be used for air reservations Concur Travel does have the ability to choose between a Ghost and a Profiled card This option needs to be enabled in Travel System Admin Allow GDS Air: Select this option if the card will be used for GDS Air Allow Instant Purchase Carriers: Select this option to allow Instant Purchase Carriers Allow Travelfusion Bookings: Select as appropriate from the following options: Never: Select this option if you do not want the Travelfusion bookings to be charged to this card If CVV is not required: Select this option if you’d like to use this card only when no CVV is required, but most Travelfusion bookings do require a CVV Always: Select this option if this card can be used for Travelfusion bookings. Send Pre-Approved (Amadeus only): This option is no longer used Do not send Airplus card to GDS as guarantee for: If the traveler is using an Airplus card, you can select vendors from the list who do not accept Airplus card as a guarantee Require for Rail: Select to enable this card to pay for rail tickets. Require for Hotel: Select to enable this card to use for a guarantee for a hotel Allow Car: Select to enable this card to use for a guarantee or payment based on the requirements of the car vendor Allow Ground Bookings: Select to enable this card for ground bookings such as limousines’ bookings Enable E-Receipts: Select to enable e-receipts for ghost card transactions Allow Form of Payment API access: Select to enable the Ghost card as payment or guarantee to TripLink Vendors
   6. Billing Address	Enter as appropriate. If there is no address listed for the card it is common practice to use the company’s headquarters.

   

   Setting	Description / Action
   1. Org Unit/Division	Select the appropriate org unit from the list. This setting needs to be enabled from the Company Settings page.
   2. Attribute Name	Select the appropriate custom field from the list . A custom attribute is a profile custom field. Enable this setting from the Company Settings page
   3. Allow use of this card by travelers using these Travel Configurations	When selecting a travel configuration, everyone assigned to that travel configuration has access to the card.
   4. Allow use by Sponsored Non-employee Travelers	Select as appropriate. You can select any of the specific types of non-employee travelers available when sponsored guests are enabled for ghost cards.
   5. Users and Groups	Select as appropriate. If everyone in the company uses the same card, select ALL Group You can select groups or individuals to use this card If a customer has a feed to create profiles, you need to add the new travelers to the group as groups cannot be included on a feed