Mass change allows administrators to change the job information and/or job relationships of multiple employees simultaneously. You may need to use mass change if you are transferring several employees to a new location or changing a job title in your organization.
Examples of mass changes include changing office locations, corporate restructuring, or assigning a new manager to a group of employees as a part of an organizational change.
Mass change can only be used when the group of employees is all moving to the same value, for example, transferring to the same location or moving to the same manager.
The mass changes tool uses role-based permission role technology to group individuals together for which the change is occurring.
As a best practice, the administrator making the mass change should test the changes to an individual employee’s file first before attempting to make a mass change.
Once the administrator knows what fields need to be changed, and what the process looks like, they can create a mass change. If the initiator does not have the appropriate role-based permissions to make changes on behalf of an employee that is part of the mass change, the system generates a warning message stating that the employee will not be included in the transaction.
The mass change can be saved a triggered at a later date or triggered immediately. Once the mass change is run, it will let know if the transaction occurred successfully or if there were errors. The error message is downloadable as a CSV file.
Note
The Mass Change feature can currently only be used for the Job Information and Job Relationship sections.
