The SAP SuccessFactors Learning Management System is an external system to the SuccessFactors HCM platform. It is possible to report on data of LMS due to APIs.
In the LMS, reporting schema, there are "User" tables and "Admin" tables. The admin tables can be found in the categories that are not prefixed by "User". The "User" table can be found in the categories that are prefixed by "User".
The difference between the "Admin" and "User" tables is that the "Admin" tables will return all data and the "User" tables will only return data from users that the LMS user is allowed to view based on his permissions within the LMS system.
Note
Not all LMS fields are available for reporting. For an overview of which fields are reportable and which fields can be used as a filter you can download 'Learning Data in Online Report Designer' from the SAP Help Portal.
LMS Admin
To create a query in a canvas report on LMS data, you will need an (Admin) user in the LMS system with the same user ID as the SAP SuccessFactors user ID. That (Admin) user needs to have a role assigned that has access to one or more ad hoc Reporting Permissions.
In the LMS, it is possible to create security domains for a role that will limit the target population for a user. These security domain groups can be set for detailed reporting as well by applying the permission restrictions. Restrictions can be set on Security Domain Group IDs and on Status restrictions.
Date Ranges
Due to the large volume of data in an LMS system, there is a limit of data returned for a query. When you are running a report on LMS data, there will always be a Runtime Filter popup where it is possible to select a date range. By default, the date range is set to 36 months. This default value can be changed in the LMS Configuration.
