Objective
Throughout the report creation process, you should preview your results often and before adding numerous filters. This process can help you see a subset of the results to ensure that your report yields the intended results. Preview displays the first 100 rows of data.
Depending on the report type and the data stored in the system, your results may contain multiple rows of data for each column.
For example, if you run an Employee Profile report and select the columns, that is, First Name, Last Name, Language, and Speaking Proficiency , your results could have multiple rows for a single person if that person has entered multiple languages in their profile.
This concept is sometimes difficult to grasp. The number of rows in your output for each form or person depends entirely on the fields selected in the report. If you run a report on Performance and select fields like Competency Name and Competency Rating, you will get a separate row in your output for each competency on the form for each person. Other SAP SuccessFactors reporting solutions such as Story Reports have more options for adjusting the visualization of this type of output.
Note
When you create or modify a Table report, the system estimates the output size based on the selected columns, tables, and filters. If your report design is likely to exceed system-wide thresholds for total cells, columns, or tables, a non-blocking warning appears when you save the report. The warning updates as you add or remove columns, tables, or filters and includes the estimated data size, potential impact, and recommended actions.