Introduction
Your company has previously created master data in SAP, subsequently used it, and finally blocked it from further use by setting a status. Now your IT department is introducing an external archive, which will be connected to the SAP system via ArchiveLink. Therefore, the first thing you need is an overview of the options that SAP ArchiveLink offers you.
SAP ArchiveLink Overview
ArchiveLink is an interface in SAP that allows external archives to be connected to the SAP system. This is done by integrating document management systems (DMS) or other archiving solutions. Here is a brief explanation of how ArchiveLink works:
- Document storage: Documents created or received in SAP can be transferred to an external archive system via ArchiveLink. This includes various document types such as invoices, orders, delivery notes, and more.
- Linking: Each document transferred to the external archive receives a unique ID. This ID is stored in SAP and serves as a reference to retrieve the document in the archive system.
- Access: Users can access the archived documents via SAP. When a user requests a document, the corresponding ID is used to retrieve the document from the archive system and display it in the SAP system.
- Status management:ArchiveLink supports the management of document status. This means that documents can be treated differently depending on their status (e.g., active, archived, deleted).
- Integration:ArchiveLink is seamlessly integrated into SAP and supports various archiving solutions, enabling flexible and scalable document management.
The following video provides a brief overview of SAP ArchiveLink.