Creating Invoices Automatically Using Evaluated Receipt Settlement

A further automation step is the automatic goods receipt settlement (ERS). If you want to use ERS, you must agree with the vendor that they will not send invoices for your purchase orders. Instead, you let the system automatically create the corresponding invoices for the goods receipts. In the case of ERS, this invoice corresponds to a credit memo for the vendor. You can use a message (credit memo display) to inform the vendor about the settlement of their deliveries.

The basis for creating the invoice is the data from the purchase order and the corresponding goods receipts. The system calculates the amount to be paid to the vendor using the following data:

• Delivery quantity from goods receipts that have not yet been settled (using the purchase order history of the purchase order item)

• Purchase order price from the purchase order item

• Tax information from the purchase order item

• Terms of payment from the purchase order header data

Two apps are available for carrying out the automatic goods receipt settlement:

• You can use the app Create Evaluated Receipt Settlement to execute the automatic goods receipt settlement online. The system determines the goods receipt postings to be settled according to your selection criteria and creates invoices using predefined document splits.

• You can use the app Schedule Supplier Invoice Jobs - Advanced to schedule and monitor the automatic GR settlement as a background job.