Exploring Payment Manager Features

A GL Extract in Concur Invoice Standard Edition is a report that pulls detailed financial data from processed invoices, specifically to post information to your company’s General Ledger (GL). The extract includes essential details such as invoice amounts, GL account codes, cost centers, and other fields necessary for accurate financial reconciliation and accounting. This file is generated when the invoices are processed.

The GL Extract helps organizations transfer up-to-date invoice data from Concur Invoice directly into their financial or accounting systems. This ensures that all financial records are aligned, support auditing needs, and streamlines the bookkeeping process. The extract can be scheduled to run automatically, like overnight, or users can run it manually whenever needed. After it runs, the extracted file can be downloaded and used for analysis or imported into financial software.

The GL Extract is an essential connection between Concur Invoice and your company’s accounting processes, making managing and reconciling invoice data within your financial records easier.

The Payment Confirmation Extract in Concur Invoice is a feature that allows you to generate a report detailing the final payment information for invoices processed through Invoice Pay. When you run this extract, Concur Invoice creates a file with comprehensive details about actual payments, such as invoice numbers, payment dates, check numbers, payment amounts, payment statuses (like Paid or Voided), and vendor details.

This extract is especially valuable for reconciliation purposes. It helps you compare the payments recorded in Concur Invoice—after processing and disbursement—against the data originally exported to your company’s financial system, ensuring everything matches and any discrepancies can be quickly identified. For example, if a check is voided and reissued, the Payment Confirmation Extract will reflect both transactions, showing updated statuses and new check numbers where applicable.

Overall, the Payment Confirmation Extract provides a clear and up-to-date summary of completed payments, making it easier for organizations to track, verify, and reconcile payment activity accurately.

The Payment Confirmation Import in Concur Invoice is a feature that allows your organization to update the payment status of invoices in Concur via a template. After your organization makes payments and disburses funds to vendors using your external accounting or banking systems, you can use the Payment Confirmation Import to bring that finalized payment information back into Concur Invoice.

When you use this feature, you import a specially formatted file containing details of each payment transaction, such as invoice numbers, payment amounts, dates, and payment statuses. Once imported, Concur Invoice updates the status of each corresponding invoice, marking them as paid.

This process ensures that the records in Concur Invoice always reflect the actual payment activity from your financial system, keeping everything in sync for accurate reporting, reconciliation, and auditing. The Payment Confirmation Import is especially useful for organizations that use external systems to issue payments but still want Concur Invoice to provide an accurate picture of invoice payment statuses.

• The GL Extract transfers processed invoice data, like amounts and account codes, into your company’s General Ledger for reconciliation.
• The Payment Confirmation Extract generates a report detailing final payment data, helping reconcile payments and identify discrepancies.
• The Payment Confirmation Import updates payment statuses in Concur Invoice, ensuring records align with external financial systems.
• Use the GL Extract, Payment Confirmation Extract, and Payment Confirmation Import tools for accurate reconciliation and financial transparency.
• Access and run these features from the Payment Manager page to keep invoice and payment data current and consistent.