Exploring the Invoice Payment Manager

The Payment Manager page offers three primary features to support financial reconciliation and payment management: the GL Extract, Payment Confirmation Extract, and Payment Confirmation Import.

The GL Extract feature enables users to generate comprehensive data pulled from the client’s financial system, specifically for analysis and reconciliation. This extract is typically scheduled to run daily, but Payment Manager allows users to execute it on demand whenever necessary.

The output from the GL Extract can be analyzed for transaction accuracy, discrepancies, or failed entries, supporting ongoing financial oversight without disrupting any regular overnight processing that may be set up.

The Payment Confirmation Extract is designed to provide detailed visibility into the final payment amounts processed through Invoice Pay. By running this extract, organizations can reconcile the definitive payment information captured in Invoice Pay with the data initially sent to their financial system via the SAE.

This extract includes essential details such as invoice numbers, PO numbers, payment methods, amounts, payment dates, check numbers, and comprehensive vendor information. Additionally, it catalogs the status of checks, making it possible to track voided and reissued payments more efficiently. The result is a robust tool for ensuring the integrity of final payment records within an organization.

The Payment Confirmation Import feature facilitates the on-demand updating of payment transaction data within Concur Invoice by importing the latest disbursement information from the client’s financial system. This process keeps invoice payment statuses current and accurate, ensuring that records in Concur Invoice closely reflect the actual state of completed payments as managed by the organization’s financial operations.

These three features embedded in Payment Manager empower organizations to manage their financial integration and reconciliation processes more independently and transparently. By providing flexible extract and import capabilities, Payment Manager ensures that users can confidently oversee and keep their payment records consistent without needing ongoing external support.

• The GL Extract enables users to generate financial data for reconciliation and analyze transaction accuracy or discrepancies on-demand.
• The Payment Confirmation Extract provides detailed payment data, including invoice numbers, amounts, dates, and check statuses, for reconciliation.
• The Payment Confirmation Import updates payment records in Concur Invoice, ensuring accurate and current payment status information.
• Payment Manager empowers organizations with tools for independent financial reconciliation and consistent payment record management.
• Access the Payment Manager page via the Invoice application under Payments, then Payment Manager.