Exploring Vendor Manager

The Vendor Manager tool is designed to view and manage vendor information, maintain the integrity of the client’s Vendor Master List, and streamline the new vendor request process to keep invoice cycle times low. This tool allows for the evaluation of new, unapproved vendor requests and helps maintain an approved vendor list that is free of duplicates and invalid entries.

A user with the Invoice Vendor Manager permission can utilize the Vendor Manager tool to perform the following actions:

1. Evaluate Unapproved Vendors

   Newly added vendor requests are assigned an "Unapproved" status until their validity is determined. It is the responsibility of the Invoice Vendor Manager to evaluate each request and take appropriate action. Vendor requests can fall into one of three categories: valid, invalid, or duplicate of an existing approved vendor. This document outlines how to process vendor requests within these categories.

2. Maintain the Approved Vendor List

   Users can view vendor details, attach or append W-9 images, and check the number of invoices associated with each vendor.

3. Import Vendors

   The tool offers an on-demand vendor import feature for adding vendors.

4. Map Vendors to Defaults

   To automate vendor assignment, both expense types and specific Invoice Users can be mapped by default to designated vendors.

5. Approve and Update Vendors

   By default, the "Create and Approve Vendors" feature is enabled, allowing the Invoice Vendor Manager to approve new vendors and update information for existing approved vendors.

The Vendor Manager tool is available to users when the permission Is Invoice Vendor Manager? is assigned to them.

To access the Vendor Manager tool, follow these steps:

1. Go to the Invoice page.
2. Select the Vendor Manager tab.
3. View the Manage Vendors page.

• The Vendor Manager tool helps manage vendor information and maintain an accurate, approved vendor list.
• Users with Invoice Vendor Manager permission can evaluate, approve, and update vendor requests.
• The tool allows importing vendors and mapping them to default expense types or users.
• Approved vendor lists are kept free of duplicates and invalid entries to streamline invoice processing.