Exploring Purchase Request/Purchase Order

The Spend Lifecycle is the end-to-end process that a company uses to acquire goods and services. It includes activities across multiple departments, which typically include requesting to purchase, transmission of a purchase order to a supplier, processing of an invoice, matching purchase order and invoice details, and issuance of payments to a supplier.

The Purchase Requests and Purchase Orders (PR & PO) feature allows clients to achieve internal spend authorization using Purchase Requests. Concur Invoice turns these requests into Purchase Orders, which are documents authorizing a supplier to provide goods or services, at specified prices and quantities, in return for payment. When coupled with existing Concur Invoice, PO Matching, and Pay functionality, these features provide an end-to-end spend authorization to the pay lifecycle.

The flow of purchase request generation to final transmittal to the supplier is shown in the flowchart below:

• The Spend Lifecycle covers all activities from requesting purchases to issuing supplier payments for goods and services.
• Purchase Requests allow internal authorization for spending, ensuring alignment with company budgets and policies before purchases are made.
• Purchase Orders (POs) authorize suppliers to provide goods or services at agreed prices and quantities for payment.
• Concur Invoice integrates Purchase Requests, POs, and payment processing for complete spend authorization to payment lifecycle management.