Linking Planned Working Time and Basic Pay

Objective

After completing this lesson, you will be able to maintain data consistency between basic pay and planned working time infotypes

Employee Working Time

All employees within a company have specific working times. Based on these working times, you can calculate the attendance and absence of employees.

Working times also play an important role in deciding an employee’s pay.

An employee can be paid in the following ways:

On an hourly basis
For a specified period (for example, a month)

You assign a work schedule to each employee. The working time stored within this work schedule is important for calculating the employee’s pay, as well as for counting the employee’s attendance and absences.

To calculate an employee’s pay, you first record the working time information in the Planned Working Time and Basic Pay infotypes. Once this information is recorded, it can be accessed through the attendance/absence calculation function and payroll.

Planned Working Time

The system stores an employee’s working time as a work schedule rule in the Planned Working Time infotype (0007). The system also stores the average working hours here. The Monthly working hours field contains the total planned working time for the current month.

Links Between Planned Working Time and Basic Pay

When an employee is hired, the average working hours per period in infotype 0007 are carried to infotype 0008 ( Basic Pay ).

In the hiring action, the system takes the employment percentage and the average number of working hours from infotype 0007 as default values and passes them on to the capacity utilization level and the working hours per period in infotype 0008.

Employee Subgroup Grouping for the Personnel Calculation Rule

In the SAP system, a clear distinction is made between the following employees:

Employees who are paid on an hourly basis
Employees whose pay is based on the number of hours they work per period (for example, per month)

To realize this difference in the system, you set up employee subgroup groupings for personnel calculation rules, so that the system treats the various employee subgroups differently in payroll.

Note

The personnel calculation rule is a part of the payroll program. It divides the salary of an employee by the number of working hours for monthly-salaried employees. For hourly wage earners, the rule does not divide the salary by the number of working hours because their salary is based on an hourly rate.

The definition of the employee subgroup groupings is fixed and cannot be deleted. For example, it is 1 for hourly wage earners and 3 for salaried employees.

Calculating Overtime Rate for a Salaried Employee

The preceding example shows how a personnel calculation rule works for a salaried employee.

Calculating Overtime Rate for an Hourly Wage Earner

The preceding example shows how a personnel calculation rule works for an hourly wage earner.

The system uses the same personnel calculation rule to determine an overtime rate for an hourly wage earner. However, as a result of the employee subgroup grouping for the personnel calculation rule (which is 1 for an hourly wage earner), the working hours may not be divided per period.

Create Planned Working Time and Basic Pay Infotypes

ExerciseStart Exercise

Business Example

As a personnel administrator, you have maintained employees personal data in the system. Now, you need to generate the working time of the employees and also check their basic pay. While you work in the system you will notice the link between planned working time and basic pay infotype.

Return to the Hiring HR Master Data PA personnel action, choose Personnel number305992##, and create the Planned Working Time (infotype 0007). Select the NORM work schedule rule and also note the default values on the Create Basic Pay screen.

Steps

Assign working time from the work schedule.
1. On SAP Easy Access screen, choose Human Resources→Personnel Management→Administration→HR Master Data→Personnel Actions.
2. Enter the Personnel number 305992##.
3. Select Hiring HR Master Data PA and choose Execute.
4. Choose Execute infogroup to restart the hiring personnel action.
5. Choose Next Record until you reach the Create Planned Working Time screen.
6. On the Create Planned Working Time screen (infotype 0007), choose the NORM work schedule rule and choose Enter. The system automatically reads the working times from the work schedule.
7. Save the data.
After you save your entries, the system displays the Create Basic Pay (infotype 0008) screen, this is also part of the hiring action. Also explain where do the values for the Capacity utilization level and Working hrs/period come from?
1. Note the following default values:
  Pay Scale Type 90
  Pay Scale Area 50
  Capacity util. level 100,00
  - Pay Scale Type: 90
  - Pay Scale Area: 50
  - Capacity util. level: 100,00
  - Working hrs/period: 163
2. Leave the infotype without saving your entries.
3. Choose Exit from HR Master Data .
  The values for the Capacity utilization level and Working time per period originate from the values for Employment percentage and Monthly working hours from the Planned Working Time infotype (infotype 0007).

Continue to quiz

Pay Scale Type	90
Pay Scale Area	50
Capacity util. level	100,00