Utilizing Default Values

Objective

After completing this lesson, you will be able to control organizational management values to default to personnel administration values

Consequences of Integration

Values from Organizational Management

The system takes the default values for the employee group and subgroup from the data stored in the position in the Employee Group or Subgroup infotype (1013). You can maintain these default values on the Working Time tab page.

The system takes the default values for the business area, personnel area, and personnel subarea from the data stored in the position or the organizational unit in the Account Assignment Features infotype (1008). You can maintain these default values on the Account Assignment tab page.

If the Personnel Administration and Organizational Management components are not integrated, you must manually enter the values for the cost center, position, job, and organizational unit in the Organizational Assignment infotype.

However, if Organizational Management and Personnel Administration are integrated, you cannot maintain these fields in the Organizational Assignment infotype. The system fills these fields automatically from Organizational Management.

How to Hire an Employee Using Default Values

ExerciseStart Exercise

Use the Hiring HR305 personnel action to hire the new production worker to work in your personnel subarea.

Steps

Enter 305992## ( ## is your group number) as the personnel number and the first of the current month as the start, or hiring date. On the Personnel Actions screen, leave the Personnel area , EE group , and EE subgroup fields empty.
1. On the SAP Easy Access screen, choose Human Resources→Personnel Management→Administration→HR Master Data→Personnel Actions .
2. Select Hiring HR305.
3. Enter 305992## in the Personnel no . field.
4. Enter the first of the month as the start date in the From field.
5. Choose the Execute pushbutton.
Use the structure search on the Create Actions screen (infotype 0000) to search for the ##-Production worker position.
1. On the Create Actions screen, choose the search icon associated with the Position field in the Organizational assignment section.
2. Click the Structure Search tab.
3. In the Choose Position dialog box, choose Org.Units Training Group→Training International→Warehouse and Production→Central Production→##-Production worker .
4. Choose the Continue pushbutton.
Choose Enter before saving the Actions infotype.
1. Choose the Enter pushbutton.
2. Note the system message " Default values are used by the position ". The Personnel area, Employee group , and Employee subgroup fields are filled with the default values of the position.
Save the Actions infotype.
1. Choose the Save pushbutton. On the Create Organizational Assignment screen, the 0004 value is proposed by default in the Subarea field.
2. Choose the Save pushbutton to save the data.
3. Choose Infotype→Exit .
  Hint
  After you have maintained and saved the entries in the Actions and Organizational Assignment infotypes, STOP the hiring personnel action by choosing Exit . If the system prompts you to do so, delimit the vacancy to the default date.

Hire an Employee Using Default Values

ExerciseStart Exercise

Business Example

As the HR administrator, you are responsible for hiring new employees and assigning them to a personnel subarea. For this reason, you must know how to control the values, including default values, in Organizational Management.

Use the Hiring HR Master Data PA personnel action to hire the new production worker to work in your personnel subarea.

Steps

Enter 305992## ( ## is your group number) as the personnel number and the first of the current month as the start, or hiring date. On the Personnel Actions screen, leave the Personnel area , EE group , and EE subgroup fields empty.
1. On the SAP Easy Access screen, choose Human Resources→Personnel Management→Administration→HR Master Data→Personnel Actions .
2. Select Hiring HR Master Data PA.
3. Enter 305992## in the Personnel no . field.
4. Enter the first of the month as the start date in the From field.
5. Choose the Execute pushbutton.
Use the structure search on the Create Actions screen (infotype 0000) to search for the ##-Production worker position.
1. On the Create Actions screen, choose the search icon associated with the Position field in the Organizational assignment section. Add an action reason "Z3" then Choose Enter before saving the Actions infotype.
2. Click the Structure Search tab.
3. In the Choose Position dialog box, choose Org.Units Training Group→Training International→Warehouse and Production→##-Production worker .
4. Choose the Continue pushbutton.
Choose Enter before saving the Actions infotype.
1. Choose the Enter pushbutton.
2. Note the system message " Default values are used by the position ". The Personnel area, Employee group , and Employee subgroup fields are filled with the default values of the position.
Save the Actions infotype.
1. Choose the Save pushbutton. On the Create Organizational Assignment screen, the 0006 value is proposed by default in the Subarea field.
2. In the popup "Delimit Vacancy" select "Yes", and choose the Save pushbutton to save the data.
3. Choose Infotype→Exit .
  Hint
  After you have maintained and saved the entries in the Actions and Organizational Assignment infotypes, STOP the hiring personnel action by choosing Exit . If the system prompts you to do so, delimit the vacancy to the default date.

Continue to quiz