Modifying the Enterprise Structure

Objectives

After completing this lesson, you will be able to:
  • Outline HCM elements in the enterprise structure
  • Define the use of clients in HCM
  • Define the use of company codes in HCM
  • Create personnel areas within the enterprise structure
  • Create personnel subareas within the enterprise structure

Company Structure

In the SAP system, the company’s structure consists of the enterprise structure and the personnel structure. The role of every employee is unique in the enterprise and personnel structures. You assign an employee to the enterprise structure in master data through the Organizational Assignment infotype (0001). You set up the enterprise and personnel structures using the Customizing functions.

Company Structure in the SAP System

As the structure of your company has changed, you need to modify the existing structure in the system. You need to depict the purchase of the manufacturing plant in the enterprise structure.

In addition to these changes, the manufacturing plant has employees who do not exist in the company, for example, hourly-paid employees.

You must add the organizational units, jobs, and positions to the organizational structure.

An overview of the necessary Customizing steps appears on the right of the figure.

Enterprise Structure

The following elements define the SAP enterprise structure for personnel administration:

Client:
An element that is valid either for a company code at the smallest level or for the entire corporate group.
Company code:
An element of financial accounting. The balance sheet and profit and loss statements are drawn up at the company code level.
Personnel area:
An element used only in personnel administration. It is unique for each client. You must assign each personnel area to a company code.
Personnel subarea:
The smallest element of the enterprise structure. It is used only in personnel administration. You link the groupings that define the entries to be used for employees of a particular company code or personnel area to the personnel subarea.

How to Find Personnel Area/Subarea Groupings

DemoStart Demo

View personnel area/subarea groupings.

Steps

  1. View personnel area/subarea groupings.

    1. Enter SM30 in the command field.

    2. In the Table/View field, enter V_001P_ALL .

    3. Choose Display .

    4. In the Determine Work Area / Entry dialog box, choose 99 in the Country Grouping Work Area field.

    5. Choose Continue.

    6. The personnel area/subarea groupings are displayed.

Clients in the SAP System

The client is an independent legal and organizational unit of the system, for example a group. A three-character alphanumeric code uniquely identifies the different clients within a system.

The following rules apply to a client:

  • No data exchange takes place among clients (exceptions applied).
  • No access to employee data in other clients.
  • No cross-client evaluations or access authorizations.
  • An employee who moves from one client to another must be assigned a new personnel number.

Client 000 contains the original SAP system, and you cannot change it. Client 001 is also delivered to customers. Both systems are identical when they are delivered.

The system contains the following elements:

Client-independent elements:
Elements which are used in all clients. These elements consist of data structures such as field definitions, table and file structures, client-independent tables, transactions, programs, standard evaluations, authorization objects, help documentation and user-defined programs.
Client-specific elements:
Elements used only in certain special clients. These elements consist of client-specific tables (you must copy these from the original client), HR master records, user master records and authorization profiles.

Company Codes

The company code represents the highest level of the enterprise structure within a client. The company code is an independent company with its own accounting unit.

If you use the Controlling, Financial Accounting, Materials Management and, Sales and Distribution and Personnel Administration application components, as well as the personnel administration application component, you must coordinate the company code setup with the other application components. This does not impose any restrictions in the Human Resources areas, as you define the most important control information at the personnel subarea level.

The country grouping is defined at the personnel area level; but each country grouping must be unique within the company code. In other words, you must assign the same country grouping to all personnel areas within a company code. The country groupings control the master data entry and the setting up and processing of wage types and pay scale groups in payroll on a country-specific basis.

Personnel Area

A personnel area is a specific entity for personnel administration. It represents a subdivision of the company code.

The personnel area has the following functions:

  • It is a selection criterion for evaluations.
  • It is an entity for authorization checks.
  • It has to be uniquely assigned to company codes.
  • It can be used to generate default values for data entry, for example, for the payroll area.

How to Create a Personnel Area

DemoStart Demo

Create the new personnel area PA## (## is your group number) and give it the name Gr## , which should be a copy of the personnel area CABB Caliber A Bicycle Company .

Steps

  1. In the Personnel Areas IMG activity, use the Copy function to create your new personnel area.

    1. On the SAP Easy Access screen, choose Tools→Customizing→IMG→Execute Project .

    2. Select the HR305 project IMG from your worklist. Choose Continue , or go directly to your IMG if you have defined it as a standard project.

    3. In HR305 , choose Enterprise Structure→Definition→Human Resources→Personnel Areas .

    4. Select Copy, Delete, Check Personnel Area .

    5. Choose Copy org.object .

    6. Enter CABB in the From personnel area field and PA## in the To personnel area field.

    7. Choose Enter .

    8. Note the system message ( Note the list of affected features in the statistics ).

    9. Note the system message ( Personnel area CABB was copied to PA## ).

    10. Return to the Choose Activity dialog box.

  2. Use the Create Personnel Areas action to change the name of your newly created personnel area.

    1. Select Personnel areas in the choose activity dialog box.

    2. Choose your own Personnel area and choose Details .

    3. Assign it a name that contains your group number GR## and if required, the new address.

Result

Personnel Subarea

Personnel areas are divided into personnel subareas. Important assignments for example, pay scale and wage type structures as well as work schedule planning are assigned at the level of the Personnel Subarea.

Four-character alphanumeric codes uniquely identify the personnel subarea.

You define the regulations for employees at the personnel area and personnel subarea levels. These may be legal, contractual or company-specific regulations.

You assign a company code to a personnel area. You must add to the company code any financial accounting data relevant to the personnel area.

For each personnel subarea, you must define the following:

  • One pay scale area
  • One pay scale type
  • One holiday calendar

Indicators Defined Using the Personnel Subarea

The following indicators are defined by the personnel subarea:

International (T001P) that includes the following:

  • Default values for the pay scale area and pay scale type
  • Assignment of a personnel subarea to a public holiday calendar, legal person and statistics group
  • Grouping of personnel subareas for vacation, work schedule, attendance and absence types, substitution and availability types, attendance and absence counting, time recording, time quotas and premiums
  • Personnel subarea grouping for permissibility of primary wage types
  • Grouping of personnel subareas for appraisals

National (for example, for Germany in T5D0P) that includes the following:

  • Assignment of tax-relevant corporate features (church tax area, tax office number, tax number)
  • Flat-rate church tax
  • DEÜV check
  • Miners’ and mine-employees’ insurance company numbers

Enterprise Structure for CAB Company

You must depict the structure of your company in the SAP system. The figure Enterprise Structure of Your Company shows the enterprise structure of your company, which is an example of how todepict an enterprise structure in the SAP system.

To create a new personnel (sub)area, SAP recommends that you copy an existing personnel (sub)area using the entity copier.

Enterprise Structure Copy Function

You can use the copy function to create new elements of the enterprise structure quickly and easily, so that you do not have to call up the subsequent tables individually.

You can use the copy function for company codes, personnel areas, personnel subareas, and employee subgroups.

Following actions can be performed:

  • Copy
  • Delete
  • Check
  • Create and edit project IMG views

Enterprise Structure: Copy Function (2)

If you have already carried out the system settings for the unit that you have just created, you can still use the copy function. In this case, the system duplicates only the missing entries. Existing entries remain unchanged. The result of this copy action is a project IMG view that contains all the objects changed by the copy action.

A number of control indicators are connected to elements of the company structure. You can then access them on subsequent screens.

How to Create a Personnel Subarea

DemoStart Demo

Create the new personnel subarea 0004 and name it Production ## . This personnel subarea should be a subunit of your personnel area PA##.

Steps

  1. Use the Copy function in the Personnel Subareas IMG activity to create your new personnel subarea, based on the Sales (0001) subarea in the PA## personnel area.

    1. In HR305 master data, choose Enterprise Structure→Definition→Human Resources→Personnel Subareas .

    2. Select Copy, Delete, Check Personnel Subarea .

    3. Choose Copy org.object .

    4. In the From personnel subarea field, enter the value 0001 (Sales) of the personnel area PA## from the list of possible entries. Enter 0004 in the To personnel subarea field.

    5. Choose Continue .

    6. Note the system message ( Data already exists for organizational object 0004. Do you want to complete this organizational object? ). Select Yes .

    7. Note the system message ( Note the list of affected features in the statistics ).

    8. When the system makes a request for the personnel area, enter PA## .

    9. Note the system message ( Personnel subarea 0001 was copied to 0004 ).

    10. Return to the Choose Activity dialog box.

  2. Use the Create Personnel Subareas action to change the name of your newly created personnel subarea.

    1. Select the Create Personnel Subareas action.

    2. Enter the personnel area PA## .

    3. Change the name of personnel subarea ( 0004 toProduction## ).

    4. Save your data and return to the IMG.

Result

Create Personnel Subareas

ExerciseStart Exercise

Business Example

As a personnel administrator, you are required to create a personnel subarea to map the new manufacturing plant purchased by your company in the SAP system.

Create the new personnel subarea 0006 and name it Production ## . This personnel subarea should be a subunit of your personnel area PA##.

Steps

  1. Use the Copy function in the Personnel Subareas IMG activity to create your new personnel subarea, based on the Sales (0001) subarea in the PA## personnel area.

    1. In S4HR35 master data, choose Enterprise Structure→Definition→Human Resources→Personnel Subareas .

    2. Select Copy, Delete, Check Personnel Subarea .

    3. Choose Copy org.object .

    4. In the From personnel subarea field, enter the value 0001 (Sales) of the personnel area PA## from the list of possible entries. Enter 0006 in the To personnel subarea field.

    5. Choose Continue .

    6. Note the system message ( Data already exists for organizational object 0004. Do you want to complete this organizational object? ). Select Yes .

    7. Note the system message ( Note the list of affected features in the statistics ).

    8. When the system makes a request for the personnel area, enter PA## .

    9. Note the system message ( Personnel subarea 0001 was copied to 0006 ).

    10. Return to the Choose Activity dialog box.

  2. Use the Create Personnel Subareas action to change the name of your newly created personnel subarea.

    1. Select the Create Personnel Subareas action.

    2. Enter the personnel area PA## .

    3. Change the name of personnel subarea ( 0006 toProduction## ). Any label can be entered.

    4. Save your data and return to the Project IMG.

Learning

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