By understanding how to prepare and navigate the virtual environment, you’ll ensure that your workshop runs smoothly, allowing participants to focus on ideation and collaboration without technical disruptions. In this lesson, we will explore the essential steps for setting up the virtual boards and manage the technical requirements needed to conduct a successful Business AI workshop online.
Let’s summarize what you’ve learned:
- Virtual Board Setup: The virtual board serves as the central workspace for the workshop, housing all necessary information and templates. Participants must test their access to the board before the session.
- Tool Selection and Preparation: While Mural is the recommended tool, you can use other tools if necessary, but you’ll need to prepare the board from scratch.
- Team Management: Determine the number of participants and teams before the session. Use video conferencing tools with breakout room capabilities for multiple teams, ensuring each room has a coach.
- Board Preparation: Create one Mural board per team and an additional one to start the workshop. Ensure all elements except post-its are locked to prevent accidental movements.
- Importing Challenges: For the Business AI Explore Workshop, import the participants' challenges into the Mural board if they have been prepared in advance.