By selecting the right participants, coordinating logistics, and ensuring that everyone is fully engaged and prepared, you'll set the stage for a productive workshop that effectively explores AI innovation opportunities and generates actionable ideas. In this lesson, we will discuss the essential considerations for planning and preparing a successful Business AI Explore workshop.
Let’s summarize what you’ve learned:
- Participant Selection: Invite department leads, project sponsors, implementation team members, and project managers to ensure a diverse and relevant group for exploring AI opportunities.
- Team Formation: If there are more than 8 participants, divide them into teams of 4 to 6 to facilitate effective collaboration and manage time for share-outs.
- Full Participation: Ensure all participants have the time and capacity to engage fully in all workshop activities, as the quality of results depends on their input.
- Workshop Logistics: Decide whether the workshop will be conducted onsite or virtually based on participants' needs, avoiding hybrid setups to ensure seamless participation.
- Scheduling and Communication: Align dates for the introductory session and workshop, allowing at least a week between them for prework, and communicate the goals and expected outcomes to participants when sending invites.