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Explaining Provisions Packages and Initial Supply Run

Objectives

After completing this lesson, you will be able to:

Plan authorized provisions of a Force Element using a Provision Package FMPO
Describe the execution of the initial supply for a force element

Provision Packages (PPAs) and Provisions

In this lesson, you will learn about:

How to describe how initial supply of a force element is executed.

Scenario

Initial supply is the functionality in SAP S/4 HANA Defense and Security that allows newly-established Force Elements to be supplied initially with material provisions based on FMPOs. The following chapter will discuss how this is done.

Provision Packages (PPAs) and Provisions:

Provisions can be:
- Described as actual consumable material on stock
- Planned automatically
Provision Packages (PPAs):
- Group of consumable materials
- Can be assigned to FEs to define the requirement for consumable materials
For provisions, specific storage locations are defined (so-called provision storage locations).
Likewise, specific MRP areas must be defined (provision MRP areas).

Automatic planning of provisions after the initial supply run is done through MRP

The image shows a force element with two provisions packages, A and B, each containing materials A, B, and possibly more. The text states that PPAs can be assigned to a force element to define logistical requirements. The second part of the image displays a table with material numbers, initial requirements, and reorder points.

In order to perform their tasks, some force elements need to be equipped with material in the form of individual and bulk consumable goods.

To equip organizational elements with the required material resources using Materials Management processes, you can use provisions packages (PPAs) to map the required consumable goods as logistical requirements for the relevant force element.

The actual materials are managed as provisions in the force element's provisions storage locations.

The supply for provisions is planned in two ways:

Initial supply planning run
Follow-up (subsequent) supply planning run (MRP)

The image displays information about an Infantry Ammo Package (PPA), including its FMPO ID, creation date, and other administrative details. The image also shows that this FMPO only has Product ACPs and does not include any FMPO ACPs or models.

In DFPS, the provisions package used to be an own Master Data object. It consisted from Materials (not MPO's), their initial quantities and reorder points. It could be directly assigned to a Force Element.

In Defense and Security, the provisions package no longer exists as an object by its own right, but is rather one of the usages of the FMPO. Provisions package FMPOs don't have any models, neither FMPO components but they do have products as part of their structure. Provisions Package FMPOs can have multiple variants, for example - the FMPO shown has two variants - one for a squad and the other for a platoon.

Each variant may have different Products ACPs with different quantities.

Execution of the Initial Supply

The image shows an Assignment Information screen that allows the planner to define the Initial Supply Relevance for an FMPO-Variant. It includes fields for Quantity, Shipping Factor, Shipment Frequency, Destination Administration, and Initial Supply Relevance. The Initial Supply Status of Material section indicates whether the initial supply has already been activated. The Initial Supply Relevance section provides options to specify the relevance, such as Not Relevant for Initial Supply, Stockholding by Force Element to Which FMPO is Assigned, and Stockholding by Supplier.

When assigning a provisions package FMPO to a Force Element, the Initial Supply Relevance flag needs to be marked.

The meaning of "Relevance for Initial Supply" is that there are product ACPs for that FMPO.

The image shows a workflow diagram depicting the interactions between a Requesting Unit, a Supplier, and a Supplier/Vendor. The Requesting Unit can initiate a Manual request, an Order reservation, or a Reorder point. The Supplier checks if the item is in stock and, if so, generates a Purchase Order, Delivery, and Goods Issue. The Supplier/Vendor receives the Purchase Requisition and completes the order.

Process flow steps of a stock transfer order process that is either initiated by an MRP run, a manual request or an initial supply run.

The image depicts a workflow for managing material inventory and procurement. It shows that an FMPO is assigned to a Force Element, which triggers an Initial supply run. This leads to the creation of a Purchase requisition, processing of purchase requisitions, and the creation of a Purchase Order. The material availability is then monitored, and if stock falls below the reorder point, a Follow-up supply run is initiated. The key steps include FMPO assignment, Purchase requisition, Order fulfillment, and Follow-up supply run.

This figure illustrates an in-depth presentation of the initial supply run process with follow-on process steps.

The image describes the differences between the initial supply run and the follow-up supply in the context of managing initial supplies for material. The key points are that the initial supply run creates stock transport purchase requisitions for the initial supply quantity of each product, while the follow-up supply creates stock transport purchase requisitions for the elements of the FMPO and runs on a regular basis in standard MRP or MRP Live.

The initial supply run is carried out once only for a Force Element, subsequently the Follow-up Supply run is used using MRP or MRP Live functionality.

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