In this lesson, you will learn about:
Raising and processing requirements based on AAC Results.
Scenario
You would like to request materials that you are authorized to in your military logistics supply chain.
Stock Requirements and Fulfillment: Overall Process
The figure, Stock Requirements and Fulfillment: Overall Process, shows the process flow from the results of AAC (Authorized-Actual Comparison) planning to the goods receipt at the requesting unit.
While the AAC can be run by the customer unit or by a responsible planning authority, the request is typically raised by the customer unit (the owner of the authorization). It is then processed by an authority with responsibility to supply the item nationally or regionally, such as an item manager, category manager, supplying unit, and so on. Upon a positive outcome of this processing, the request will turn into an order.
Delivery is an actionable object in a logistics supply center, where steps such as picking, packing, loading, and goods issue can be performed. Our minimal scenario only shows picking and goods issue.
When the goods are issued from the supply center, they will be in transfer until a goods receipt is processed by the requesting unit.
Stock material can be requested by executing the following steps in SAP Fiori app, Compare Authorized to Actual Materials:
These are the required steps:
- Select a FE.
- Select an FMPO.
- Navigate to Model Level of the Selected FMPO.
- Optionally Create a Procurement Proposal for Standard Supplier.
- Create a Purchase Requisition (PR).
- Convert PR into a Purchase Order (PO).
In the following, we will show you how to create a Purchase Requisition (of the type Stock Transfer Request) based on the AAC results. For this, we use the SAP Fiori app, Compare Authorized with Actual Materials.
The screenshot in the above figure shows the result from AAC for a specific FMPO.
The detail level shows under-supply for the selected FMPO (authorized quantity greater than actual quantity).
The planner needs to take an appropriate action, for example, create a PR to increase the actual quantity.
Further information about these above screenshots:
- A Procurement Proposal can be created from planning details in the AAC Fiori.
- Since the Procurement Proposal and/or Requisition is created on a Product level, select one of the Products first.
- When you choose Create PR Based on AAC, Create Purchase Requisitions is activated, which is a Fioritized SAPGUI environment.
- There, proposals can be generated or edited.
- The Procurement Proposal can then be converted into a PR.
- Alternatively, by pushing the Create PR button in the AAC details, a purchase requisition can be created directly.
Further information about these above screenshots:
- When changing a proposal, one can see the proposed PR details.
- Field values of the PR such as supplying unit, quantity, and so on, can still be changed.
- As a result of the planning process a PR is created and a PR document number returned.
The requisition is now processed by an authority with responsibility to supply the item nationally or regionally, such as an item manager, category manager, supplying unit, and so on. Upon a positive outcome of this processing, the request will turn into an order.
There are several ways to convert a Purchase Requisition into a Purchase Order:
- Fioritized transaction /ISDFPS/DSP1
- SAP Fiori app Manage Purchase Orders
One of the options to convert a Purchase Requisition into an order is using a Fioritized DFPS transaction /ISDFPS/DSP1.
It offers multiple efficient selection criteria (such as all requisitions to be supplied by a certain supplying FE). However, the decision support reports in this environment, such as AAC for the requesting unit are still using DFPS terms - for example, MPO instead of FMPO. This convenient environment is therefore to be used with caution.
Another option to convert Purchase Requisitions into Orders is using the SAP Fiori app, Create Purchase Orders.
The selection criteria here are slightly reduced (for example, only by requesting FE, not supplying one). However, it is possible to skip the workbench processing completely with the selection of Direct PO Generation.
Alternatively, Purchasing Requisition can be converted into a Purchase Order manually using the Convert PReq push button.
The remaining steps in the fulfillment process are not specific to D&S and are performed using standard SAP Fioris/work environments:
- The conversion of an order into an outbound delivery is typically performed as a background job.
- Picking (as well as optional Packing, Loading) are Delivery-Processing steps in the supplying unit's warehouse.
- Goods Issue can be performed as a last step of an outbound delivery processing to document the handover of the items from the supplying unit's warehouse into distribution (stock-in-transfer).
- Goods receipt will be performed in the requesting unit's warehouse to document the handover of the items from stock-in-transfer into the receiving warehouse.