Introducing the Wizard Options

Objective

After completing this lesson, you will be able to describe the Wizard Options on the Travel Configuration Page.

Introduction to Wizard Options

On the Travel Configuration page, you can use the Wizard Option to configure travel booking settings including flights, hotels, cars, and rail, to fit your organization. Travel administrators can streamline bookings, enforce policy compliance, and improve the user experience with customizable settings. There are several subsections in Wizard Options; each explained in the following lessons. In this lesson, you will learn about the following options:

Augment price results with the schedule info for the time window
Notify traveler if there are non-stop flights

To access the Wizard Options section on the travel configuration page, use CTRL+ F to search for the setting as depicted in the following graphic.

Screenshot shows the “Wizard Options” section in the Travel Configuration page. A search bar at the top shows the term “wizard options.” The page lists a long series of configurable controls—mostly pink checked checkboxes and several drop-downs—related to air travel search and booking behavior. Options include augmenting price results with schedule information, setting the number and size of fare selections returned, showing validation reason codes, allowing discount or corporate codes, handling carrier changes and connections, preselecting cabin or fare types, displaying schedule details, managing duplicate itineraries, considering government rates, using alternate airports, codeshare handling, refundable fares, calendar search, and limits such as maximum connections and time windows.

Augment Price Results Setting

This option determines the data source used to display fares in the Shop by Schedule tab when the Search by option is set to Price and the requested Class of service is Economy in the Air Search Wizard.

Note

When Search by is set to Schedule or Class of service is set to something other than Economy, this option is ignored.

There are two options to choose from in the drop-down menu. Review the following options to learn more.

Cropped screenshot shows the Wizard Options section in the Travel Configuration page. The option “Augment price results with the schedule info for the time window” is highlighted in yellow and has its drop-down expanded, showing two choices: “when requested by traveler” (checked) and “automatically.” Nearby fields include “Notify traveler if there are non-stop flights outside the time window” and “Enforce LLF based on,” with “search window” selected.

Automatically

A dedicated request will be made to provide full range of fares available by Schedule. This request may be subject to billing costs.

When requested by traveler

No dedicated request is made to obtain fares available by Schedule. The existing data on fares available by Price are decomposed and used to show a limited range of fares.

In this case, a Load detailed schedule data link will appear at the bottom of the Search by Schedule tab. When clicked, this will trigger the dedicated request to load the full range of fares.

It is common practice to set this field to automatically in the drop-down menu.

Notify Traveler of Non-Stop Flights Option

Use this option to alert the user that non-stop flights are not available during their time window and allow them to expand the window to include a non-stop flight. You can select one of the following options:

Do not notify traveler if there are non-stop flights outside the time window
Notify traveler if there are non-stop flights outside the time window

Notifying the traveler does not use any additional scans and is strongly encouraged. When you select this option, the additional window appears as depicted in the following graphic.

Screenshot shows the Wizard Options section in the Travel Configuration page. The setting “Notify traveler if there are non‑stop flights outside the time window” is highlighted in yellow and has its drop-down expanded; the selected choice is “Notify traveler if there are non‑stop flights outside the time window,” and the alternative is “Do not notify traveler if there are non‑stop flights outside the time window.” The condition to the right reads “if none are in original shop request.” Above is the option “Augment price results with the schedule info for the time window – when requested by traveler.” A callout shows an example of the notification window titled “Expand Search Window?” displayed to the traveler explaining that nonstop flights exist outside the chosen hours and asking whether to expand the search window, with Cancel, No, and Yes buttons.

Summary

Use Augment Price Results to control schedule fare data when searching by Price and Economy class
Choose Automatically to request full schedule fares; may incur billing costs; commonly recommended
Choose When requested by traveler to show limited schedule fares; link loads detailed data on demand
Notify Traveler to alert about non-stop flights outside the window uses no extra scans and is strongly encouraged

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