Using Quality-Related Procurement Documents

You can enrich the purchasing process with additional quality management related documents. Play the following video to learn more.

The Quality Planner sets up the certificate requirement via a respective control key in the material master. This will be discussed in more detail in the next chapter.

Technically, each document corresponds to a document type which is defined in the document management system of the SAP S/4HANA system. For each document, the Quality Planner creates a document info record in the document management system which can consist of a short text and a long text where you maintain quality-related information. If required, they can also store the original file in the document info record. Furthermore, they can use status values to implement version control. In the SAP standard customizing, quality assurance agreements are implemented as document type Q01 and technical delivery terms are implemented as document type Q02, respectively.

Play the following video to learn how the Quality Planner defines which quality-related documents are required for the procurement process.

If the Application Consultant set up QM control key such that technical delivery terms are required, the system performs a consistency check when the Product Master Data Specialist saves the material master. If no technical delivery terms are attached on the Document Data tab of the material master record, the system raises a message. Similarly, if the QM control key requires a quality assurance agreement, the system performs a consistency check when they save the quality info record for procurement.

To use QM-related documents in the procurement process, the Product Master Data Specialist and/or Quality Planner perform the following steps:

1. Assign a QM Control Key in the QM view of the material master.
2. Link the QM-related documents to the material master and/or the quality info record for procurement.