Adding Competencies

Objective

After completing this lesson, you will be able to edit competencies within the competency library.

Competencies and the Competency Library

Competencies can be used as interview assessment criteria, allowing the interviewer to provide a numeric rating and comments on each competency. Competencies are added directly onto the job requisition by selecting options from the competency library.

A screenshot of the Job Requisition Detail page shows the Competencies table lists specific competencies, each with input fields for expected ratings %, weight %, and Action dropdown menus.

Competencies are always linked to the specific job role. A job role is a job description with sets of competencies required for the job (for example, IT Manager or System Administrator). Related job roles are grouped together into families, for example, IT.

An image of the job role family, IT, with job roles, including IT manager, DBA, and system administrator.

Uploading Competencies to the Instance

Competencies are uploaded to the system as part of the Families and Roles file that is imported when you access Admin Center→Import Job Roles.

A screenshot of the Job Family/ Roles/ Competency Mapping section on the Admin Center

Individual competencies can be edited by using Admin Center→Manage Job Roles.

A screenshot of the Individual Contributor page with an option to add competencies by selecting options under Map New Competencies

You can add a new role or edit an existing role.

A screenshot of the Create New Role tab on a page for the IT job family

Note

Competencies are used by several SAP SuccessFactors modules including Performance Management and Compensation Workforce Planning. Therefore, decisions about Competencies and Family and Roles may impact other modules.

Job Requisition Creation

Creating Job Requisition Using Families and Roles Option

Once the Families and Roles are imported into the system, it is possible to create a job requisition using the Browse Families and Roles functionality.

A screenshot of the Browse Families & Roles option on the menu for Create New Job Requisition

Creating Job Requisition Using Families and Roles Option - Information

If the requisition is created by using the Families and Roles functionality, competencies are populated directly on the job requisition. The following information is populated on the job requisition:

  • Job Code
  • Title
  • Job Description
  • Competencies

Completion of the Competencies on the Job Requisition - Competency Library

Once the job requisition is created, competencies can be added directly to the job requisition from the competency library.

A screenshot of a list of competencies for the job requisition, including columns with the name of the library associated with the competency, the category, the expected rating %, and the weight %.

The column Expected Rating % and Weight % is not being used in Recruiting but is utilized in Career Development Planning’s Career Worksheet. Entering any information into this field is not reflected in the Recruiting module.

Evaluation of the Candidate Using Competencies

Competencies listed on the job requisition can be pulled and displayed in Interview Central during the interview and allow the interviewer to provide a numeric rating and comments on each competency.

Screenshot of the numeric rating for four competencies for three different candidates

Note

If the competencies are not present on the requisition, an error message displays when an interviewer opens the Interview Assessment form.

A summary of all interviewer ratings on each competency and total summary rating can be accessed with the Candidate Ratings page.

A screenshot of the Candidate Ratings page with a summary of the interviewers' ratings.

Manage Competencies

Business Example

In this exercise, you will add competencies to a requisition

ExerciseStart Exercise

Steps

  1. Log in as the recruiter and create a new requisition using the Browse Families and Roles option.

  2. Choose one of the roles that are available in the system.

    If no roles are available, upload the families and roles file first using the Admin Center.

  3. Verify that the Job Title, Job Description, and Competencies populate the appropriate fields on the job requisition.

  4. Route the requisition through the approval process, and post it internally and externally.

  5. Apply as two different candidates (either internal or external).

    Note

    Competencies are available in Interview Central. To view the competencies, apply for a job requisition as a candidate, assign at least one interviewer, and access Interview Central as that interviewer.

Learning

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