Name: Payroll Process by Using Transaction Codes with Error-Free Master Data
Uploaded: 2022-9-1
Duration: 510 s
Description: This video is incorporated in eLearning HR110 for Learning Hub.

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Using Transactions to Perform a Payroll Run

<div id="content"><div class="parentsection"><div class="section"><div tabindex="0"><h3>Running payroll with transaction codes</h3></div><p tabindex="0">In this unit you will learn to run payroll and that there are different ways to do this.</p><p tabindex="0">In this lesson, we show you how to use transaction codes to run payroll. Please start the video below to learn how this works.</p><div class="kalturaVideoLessonWrapper"><div aria-label="" class="kalturaVideoLessonContainer" data-testid="video" id="1_5g1n89y9"></div></div></div></div></div>

Payroll Run with Error-Free Employee Master Data with Transactions and the Payroll Control Record

<div id="content"><div class="section"><p tabindex="0">You need to perform payroll runs for your employees. For this reason, you need to know how to run payroll.</p><div class="note caution"><div class="noteTitle cautionTitle"><span class="noteIcon cautionIcon"><img title="Caution" src="/icons/caution.svg"></span><span class="noteTitleText">Caution</span></div><div class="noteBody"><p tabindex="0">The simulation of this exercise (choose <i>Start Exercise</i>) shows an on-premise environment. To execute the exercise on an S/4 HANA system, follow the description below the simulation.</p></div></div></div><div class="section"><div class="simulationTile exercise"><div class="content"><span class="simulationLabel">Exercise</span><a href="https://education.hana.ondemand.com/education/pub/mmcp/index.html?show=project!PR_7CB0A805BD0E079E:uebung" target="blank" class="simulationButton">Start Exercise</a></div><div class="simulationImage"><img src="/illustrations/simulation-exercise.svg" alt="" class="no-zoom"></div></div></div><div class="section"><div tabindex="0"><h3>Steps</h3></div><ol class="steps"><li tabindex="0"><p>From the SAP Menu, add the following transactions to the <i>Favorites</i>: Release Payroll, Start Payroll, Corrections, and Exit Payroll. Process a Payroll with these transactions with your Payroll Area, including the Display Log. Follow the instructions in the table in the solution.</p><ol class="substeps"><li tabindex="0"><div class="info"><table border="1" class="simpletable" cellspacing="0" cellpadding="5"><thead align="left"><tr><th>Transaction or Infotype</th><th>Designation</th><th>Entry or Comments</th></tr></thead><tbody><tr><td><p tabindex="0">SAP Menu: <i>Human Resources</i> → <i>Payroll</i> → <i>International</i> → <i>Payroll</i></p></td><td>Transactions:<ul style="list-style-type:disc"><li tabindex="0">Release Payroll</li><li tabindex="0">Start Payroll</li><li tabindex="0">Corrections</li><li tabindex="0">Exit Payroll</li></ul></td><td>Add all to Favorite Menu</td></tr><tr><td><p tabindex="0">Favorites: Release Payroll</p></td><td>Payroll Area</td><td><strong><samp class="userinput">X#</samp></strong>(01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9) + <img alt="" class="inline no-zoom" src="/service/media/S4HR11_2412_en-US_media/S4HR11_2412_en-US_inline/Continue.png" tabindex="0"> +<img alt="" class="inline no-zoom" src="/service/media/S4HR11_2412_en-US_media/S4HR11_2412_en-US_inline/YesButton.png" tabindex="0"></td></tr><tr><td><p tabindex="0">Favorites: Start Payroll</p></td><td><p tabindex="0">Payroll period: Payroll area</p></td><td><strong><samp class="userinput">X#</samp></strong> (01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9)</td></tr><tr><td>&nbsp;</td><td>Selection: Payroll area</td><td><strong><samp class="userinput">X#</samp></strong> (01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9)</td></tr><tr><td>&nbsp;</td><td>Payroll schema</td><td>X000 (Default)</td></tr><tr><td>&nbsp;</td><td><p tabindex="0">Ignore payroll control record</p></td><td><p tabindex="0">[ ] (unmark the indicator)</p></td></tr><tr><td>&nbsp;</td><td>Log: Display Log</td><td><img alt="" class="inline no-zoom" src="/service/media/S4HR11_2412_en-US_media/S4HR11_2412_en-US_inline/DisplayLogOn.png" tabindex="0"></td></tr><tr><td>&nbsp;</td><td>&nbsp;</td><td><img alt="" class="inline no-zoom" src="/service/media/S4HR11_2412_en-US_media/S4HR11_2412_en-US_inline/Execute.png" tabindex="0"> + <img alt="" class="inline no-zoom" src="/service/media/S4HR11_2412_en-US_media/S4HR11_2412_en-US_inline/Exit_f3_Yellow.png" tabindex="0"> two times</td></tr><tr><td>Favorites: Exit Payroll</td><td>Payroll area</td><td><strong><samp class="userinput">X#</samp></strong> (01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9) + <img alt="" class="inline no-zoom" src="/service/media/S4HR11_2412_en-US_media/S4HR11_2412_en-US_inline/YesButton.png" tabindex="0"></td></tr></tbody></table></div></li></ol></li></ol></div></div>

Process a Payroll Using Transactions

Getting Started with SAP HCM and HCM Payroll

This video is incorporated in eLearning HR110 for Learning Hub.

Payroll Process by Using Transaction Codes with Error-Free Master Data

In Unit three, we will talk about the payroll process. First of all, let me show you how many lessons we will cover in unit three and what we will do in there. So, we have prepared four lessons for you. In lesson one, we will talk about the payroll process by using transaction codes with error-free master data. Lesson two, will be about the payroll process again. But then we will use the payroll control record to run the payroll process with error-free master data. Lesson three will be a simulated payroll process. Lesson four is about the payroll process with corrected master data. But now, let's take a closer look into lesson one, where we will talk about the payroll process by using transaction codes. First of all, let us have an overview on the payroll process itself. Therefore, we need to have master and time data, so information that we will store in infotypes, like 7,8,14, and 15. After the payroll process was executed, We can do subsequent activities just like the payout, for example. But now, let's deep dive into the payroll process. As you can see here on the right-hand side, a payroll process always follows special steps. First step would be to release payroll. Second, to start payroll. And then it depends if your payroll run was okay. If yes, so that's why we're talking about an error-free master data payroll process, we can exit payroll and do subsequent activities, as said, which could be the payout. If you're running into issues, you need to take the correction phase and change, for example, the master data or in the back and to rerun the payroll by releasing it with, by using matchcode W. So now let's take a closer look in the payroll process with each and every step that we're going through there. So let's start with the step, Release Payroll. To release payroll, you can use this transaction code marked here. You will be asked by the system if you want to release payroll for a special payroll area and a period. Those terms might be new to you. So that's why we will take a close look behind the scenes. What is a payroll area about, a payroll period, and what about the locking of master data? So, let's go first into the system and search for the transaction code, release payroll. Therefore, I'm moving in the system to the easy access menu, click on human resources, payroll, international, and in here, I will find another payroll folder. And in there, you will find the transaction code called "release payroll." If I double-click on here, as said, the system will ask me if I want to release for payroll in the payroll area, X1, in the period 01.2022. So, let's take a closer look behind the scenes. What is that all about? Talking about the payroll area and payroll periods. In the payroll area, I will find in summary of employees that have the same payroll time, the same pay date, the same period parameter. Talking about the payroll period, you should know that there can be different. So they can be, for example, monthly, but also weekly or yearly. When I choose to release for payroll, you need to know that some of the infotypes are now locked for maintenance. So, let's go and release for payroll. I click on Yes, and we will return now to the easy access menu. Just to do the next step of the payroll process. This one would be to start the payroll. To start payroll, I need to use another transaction code. Then the payroll driver will show up. And we will talk again about the payroll area and the period. In addition to that, hoping you're already familiar with that, we will talk about a bit about the payroll schema and how to display the log. So let me go into the system and show you where to find start payroll. It's still in the same folder. In this transaction is called Start payroll. I double-click here and then said, the next thing, that I can now take a look on, is the payroll driver. In the payroll driver, you will find again the payroll area, and of course, as you want to run a payroll run productively, you will need to choose current period. Maybe some new terms for you is talking about the payroll schema. If I wanted to take a closer look at the payroll schema to see what is happening in-between is to go and take transaction code PE01 and enter the name of the schema you're running there. In our case, it would be X000, the international standard schema of SAP. Last but not least, you should check the box display log that's down here. To make sure that if you execute payroll now, you can see in the log what has happened, while payroll was running. So let's move to the next step to take a closer look at the payroll log and to see if the payroll run was okay. Therefore, I will execute in the payroll driver. And now you can see that the log tree is displayed of the payroll log. First of all, let's take a look at the statistics. Here, you can see that we run the payroll run for one personnel number and for one personnel number, it was successful. So we have no rejected personnel numbers. Good information. So what comes after I have run payroll completely successful, I can exit payroll to produce pay results for the whole payroll area. That means I now need another transaction code to exit payroll for that payroll area and to take a closer look at the pay results. Therefore, I'm moving back into the system, hopping out of the log tree and going one step back to see the easy access menu. Right now, I will choose the transaction called exit payroll. So I double-click on it. And the system is now asking me if I want to exit payroll, which I want to do. So click on yes. Think about what has happened behind the scenes. So of course now, I have pay results. So again, you have now here a closer look on the log tree, where you can see that in your results table, the results of your payroll run. Of course, also your master data get unlocked. Now, that means that you can maintain all infotypes after you have exit payroll. Sometimes an upcoming question would be, what if I have forgot to record, for example, overtime hours, let's say ten hours. For this payroll run. It's too late. You need to wait for the next period and use retroactive accounting, which pops up automatically by the SAP system.

Transaction or Infotype	Designation	Entry or Comments
SAP Menu: Human Resources → Payroll → International → Payroll	Transactions: Release Payroll Start Payroll Corrections Exit Payroll	Add all to Favorite Menu
Favorites: Release Payroll	Payroll Area	`X#`(01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9) + +
Favorites: Start Payroll	Payroll period: Payroll area	`X#` (01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9)
	Selection: Payroll area	`X#` (01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9)
	Payroll schema	X000 (Default)
	Ignore payroll control record	[ ] (unmark the indicator)
	Log: Display Log
		+ two times
Favorites: Exit Payroll	Payroll area	`X#` (01-09=X1-X9; 10-19=Y0-Y9; 20-29=Z0-Z9) +